Coordinator - Airport Operations Station Support

United Airlines•Newark, NJ

10h•Onsite

About The Position

At United, we fly into airports around the entire world. And we need a whole team of people to keep things running in tip-top shape! From the exceptional service at the check-in counter to the departure gate, and even behind the scenes making sure your checked bags arrive with you, our Airport Operations team keeps operations at our airports running smoothly every single day.

Requirements

At least 18 years old
High school diploma, GED, or equivalent
Comfortable with computers, mobile devices, and new technologies
Detail-oriented with the ability to multi-task
Proficient in performing administrative tasks, including but not limited to scheduling, report preparation, attendance and wellness tracking, data entry, phone management, office forecasting, operational and performance support, scanning, shredding, filing, employee assistance, payroll duties, and managing office supplies
Working knowledge of Microsoft Office products
Basic knowledge of Excel with data entry, sorting, filtering and copy/paste
Able to read, write, and speak English fluently
Ability to walk long distances including between terminals, and ascending/descending stairs
Must be able to perform physical tasks such as standing or carrying items up to 50 lbs. as needed
Perform personnel-related duties in accordance with union agreements and company policy
Ability to work with all levels of the organization
Ability to maintain composure in high-volume, high-pressure situations
Must pass a background check
Must pass a pre-placement drug screen
Position-specific clearances include, but are not limited to, FAA, TSA, Port Authority, U.S. Customs, and U.S. Postal Service clearances
Must be available to workday and night shifts, weekends, and holidays
Must be legally authorized to work in the United States for any employer without sponsorship
Successful completion of the interview process
Reliable, punctual attendance is a crucial function of this position
Must be willing and able to work 100% on-site

Nice To Haves

Previous airline experience
Ability to learn various airline-specific computer programs
Team player attributes

Responsibilities

Assists managers and supervisors by performing administrative activities and functions associated with scheduling, payroll, accounts payable, report preparation and wellness administration associated with office and personnel function in a Station operations office
Assists with daily communication, follow up and reviews to help monitor sick related absences sick, extended leaves or occupational injury related absences. Processes & corrects documents related to exceptions in Time & Attendance systems to accurately reflect payroll for frontline employees
Assists in the development and maintenance of advance work schedules for station operation functions using computer generated volume data and staffing guidelines
Develops and maintains statistical data and prepares information and reports pertaining to budgets, office forecasts, operations and performance
Makes local purchases within authorized limits, maintains office supplies and processes local statements for payment
Performs personnel-related duties including filing, process payroll in accordance with provisions of union agreements and company policy
Provide support for management by coordination and preparation of reports associated with personnel functions