Coordinator, Advancement Services

University of Dayton, Ohio • Dayton, OH

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About The Position

Position Summary: The University of Dayton is a top-tier Catholic, Marianist research university with academic offerings from the undergraduate to the doctoral levels. Our mission is to educate the whole person and link learning and scholarship with leadership and service. University Advancement promotes a culture of philanthropy, volunteer engagement and lifelong relationships in support of the University’s mission. We are growing our exceptional team of passionate, mission-driven Advancement professionals, looking for a Coordinator, Advancement Services who will support the fundraising and engagement efforts as part of the Advancement Services team. Advancement Services is a fast-paced and exciting team. It consists of Research, Gifts and Records, Donor Relations, Talent Management, Finance, and HR. The Coordinator, Advancement Services is an entry level professional position that is uniquely positioned to learn the inner workings of higher education fundraising. The position reports to the Assistant Director of Budgets and Financial Operations and will work collaboratively with many tenured staff throughout the Advancement Services team and University Advancement division. The Coordinator will be expected to work independently, prioritize and manage projects, and maintain a high level of confidentially and professional judgement. The Coordinator will have strong analytical skills to check work for reasonableness and question appropriately. The Coordinator is responsible for a variety of projects and tasks related to financial support and data reporting, Human Resources coordination and operational support. This includes, but is not limited to: Financial Support – Expense management, financial models, journal entries, Accounts Payable system, PCard management, budget support, data reporting and metrics preparation. Human Resource Coordination – back-office HR paperwork and personnel action forms, record keeping, and offboarding processes. Advancement Services / Operational Support – Division-wide support, special projects, oversight of charitable registration filings, and data analysis.

Requirements

• Bachelor’s degree
• High level of proficiency in Microsoft Excel
• Strong analytical skills, attention to detail and creativity to solve problems
• Ability to maintain a high degree of confidentiality and the professional judgement to handle sensitive information with discretion
• Enthusiasm to learn and the initiative to take on responsibility
• Ability to prioritize and manage multiple projects
• Ability to work independently and collaboratively with various teams

Nice To Haves

• Financial major or major/minor in non-profit
• Demonstrated successful experience with data management, analysis and reconciliation
• High level of computer proficiency, specifically with the Microsoft Office suite and database query logic
• Prior experience with Salesforce/Affinaquest
• Prior fundraising experience and a sense of philanthropy
• Effective communication and interpersonal skills

Responsibilities

• Expense management
• Financial models
• Journal entries
• Accounts Payable system
• PCard management
• Budget support
• Data reporting and metrics preparation
• Back-office HR paperwork and personnel action forms
• Record keeping
• Offboarding processes
• Division-wide support
• Special projects
• Oversight of charitable registration filings
• Data analysis

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees