Conversion Lead – Home & Community-Based Services (HCBS)

S2Tech•Jefferson City, MO

9d•Onsite

About The Position

The Conversion Lead is responsible for planning, coordinating, and executing all data conversion and migration activities associated with the implementation of a statewide Case Management System supporting Home and Community-Based Services (HCBS) Waiver programs for the Missouri Department of Mental Health, Division of Developmental Disabilities. This role ensures that legacy data from disparate, largely manual and semi-automated sources is accurately converted, validated, and made available within the new system to support operational continuity, reporting, and compliance. The Conversion Lead works closely with the Project Manager, technical teams, business stakeholders, and state representatives to define conversion scope, sequencing, validation criteria, and cutover strategies across all implementation phases.

Requirements

Minimum of five (5) years of experience leading data conversion or migration efforts for large-scale enterprise system implementations of similar scope and complexity
Experience converting data for Case Management, Medicaid, HCBS, eligibility, or health and human services systems
Strong understanding of data modeling, data quality, and data validation principles
Experience coordinating data conversion across multi-vendor and multi-stakeholder environments
Familiarity with ETL tools, relational databases, and data reconciliation techniques
Strong documentation, communication, and organizational skills

Nice To Haves

Experience supporting statewide system implementations or Medicaid Enterprise Systems (MES)
Familiarity with CMS certification or Medicaid data reporting requirements
Experience converting data from legacy or paper-based processes into modern SaaS/COTS platforms
Prior experience working with IV&V teams and supporting readiness or certification activities

Responsibilities

Data Conversion Strategy & Planning
Develop and maintain the Data Migration / Conversion Plan, including scope, timelines, dependencies, and validation approaches
Identify and document legacy data sources, data structures, and data quality considerations
Define conversion waves and sequencing aligned with phased implementation and go-live milestones
Coordinate conversion activities with configuration, integration, testing, and training efforts
Execution & Technical Coordination
Lead execution of data extraction, transformation, loading (ETL), and reconciliation activities
Coordinate with technical teams to define data mappings, transformation rules, and conversion logic
Ensure converted data supports HCBS business processes, including intake, eligibility, person-centered service planning, service authorization, billing, and reporting
Support incremental and full data conversions required for testing, UAT, pilot, and production cutover
Validation, Quality & Readiness
Define and execute data validation, reconciliation, and acceptance procedures in collaboration with state stakeholders
Support testing activities by ensuring converted data is available and accurate in test environments
Identify, track, and resolve data defects, conversion issues, and data quality risks
Ensure conversion deliverables meet state-defined acceptance criteria and readiness standards
Governance, Reporting & Documentation
Provide regular status updates on conversion progress, risks, and issues
Maintain conversion documentation, including mapping specifications, validation results, and conversion run logs
Support governance reviews, readiness checkpoints, and Operational Readiness Reviews (ORR)
Collaborate with IV&V teams and support certification-related data readiness activities as required