Convention Services Manager

Omni Hotels•Atlanta, GA

64d•Onsite

About The Position

Serving as a cornerstone of northern Atlanta's newest mixed-used community, the Omni Hotel at The Battery Atlanta is the official hotel of the Atlanta Braves and located within steps of SunTrust Park as well as premier office space, the Coca-Cola Roxy music venue and a variety of shopping and dining. Our luxury hotel features 16 floors with 264 rooms including 28 suites, over 20,000 square feet of meeting space and can accommodate business travelers, families on vacation and everyone in-between. Redefining "live, work, play," we are a proud "play, work, stay" destination and seek to provide an unforgettable experience enhanced by our hotel's elevated pool deck in addition to our Lobby Bar and hotel restaurant. Job Description To facilitate all aspects of the conference/event including, but not limited to, banquet functions and meeting room arrangements with the meeting planner/client. The manager will serve as the liaison between the meeting planner/client and the hotel, ensuring that all information has been communicated correctly.

Requirements

Must be willing, and able, to work flexible hours to include weekends and holidays in order to meet the demands of a 24-hour operation
Must possess strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Office Suite and other management systmes
Must have a minimum of 2-5 years experience in catering sales, or conference/convention services, preferably as a manager in a luxury hotel property
The ability to work with a multiplicity of clients on a high level
Polish and expertise with a hotel level guest experience
Demonstrated ability to exceed expectations for high-end clientele in a unique setting
Enthusiasm to explore opportunities to raise the bar on standards and quality of service
Based on prior experience, anticipate the needs of guests and clients
Ensure guest satisfaction along the pre-planning journey as well as the on-site stage
Execute brilliantly all aspects of functions
Communicate effectively with guests to engender confidence
Delphi or Equivalent Training

Nice To Haves

Bachelor's Degree in Related Specification (Preferred)
Certified Meeting Planner (Preferred)

Responsibilities

Prepare resumes for groups ten days prior to group arrival and review all details in weekly Staff Meeting.
Adhere to the Catering and Conference Services Department's standard operating procedures.
Help establish and maintain hotel's marketplace position at the city's most elite venue within social and corporate communities.
Follow the specific standard operation procedures for all staff in order to promptly and thoroughly handle all steps in the event planning process adhering to the standards of hotel protocol.
Ensure all site inspections and client visits to the hotel are successful by planning carefully and communicating accurate details in advance to all departments.
Proactively achieve consistently high Medallia scores through establishing a good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client's expectations have been met.
Generate high revenue yielding business for all contracted rooms, function space, and catered events.
Conduct pre- and post-conference meetings when it is agreeable with the client.
Ensure all current and future client accounts are serviced in accordance with hotel standards.
Communicate with banquet managers for all related banquet functions, and communicate client requests to relevant departments.
Ensure banquet event orders are accurate and provide all relevant information to departments concerned 15 days prior to event start time.
Adhere to selling policies as set forth by the Director of Sales and Marketing.
Remain available to hotel managers while on property.
Be aware of departmental revenue and up sell at every possible opportunity.
Participate in all regular and operational meetings as required.
Coordinate all aspects of conferences as assigned by the Director of Sales & Marketing to include but not limited to: food and beverage requirements, timing of events, audio-visual requirements, special attention to guests, room type allocation, rooming list, amenities, function room set up, group transportation, type of check in, check out to include satellite check in, special meal requests, arrival/departure manifests, bag pulls, luggage storage, complimentary rooms, billing instructions, authorized signatures, room deliveries, telephone and internet requirements, box storage and delivery, power requirements, key requirements, expected food and beverage outlet usage, group hospitality/office/registration desk requirements, business center requirements, entertainment, leisure activities, décor (to include floral) requirements.