Controller

Apex Order Pickup Solutions • Mason, OH

17d • Hybrid

About The Position

Apex Order Pickup Solutions is looking for an enthusiastic controller with leadership experience to join our team at our global headquarters in Mason, Ohio. We are seeking a strategic and hands-on Controller to lead and manage the company’s core financial functions, including inventory accounting, accounts receivable (AR), accounts payable (AP), and corporate insurance. This position reports directly to the Chief Financial Officer (CFO) and plays a critical role in supporting Apex's operational scalability, financial reporting integrity, and compliance posture. The ideal candidate will bring 10+ years of progressive accounting experience, with strong leadership skills, deep ERP knowledge (preferably Microsoft Dynamics 365), and the ability to design scalable systems that support growth. Experience in structuring or supporting customer financing programs is highly desirable, as Apex expands its customer acquisition and partnership strategies. Apex Order Pickup Solutions applies innovative, scalable software and hardware to enable safe, secure, frictionless order fulfillment for food orders in restaurants, institutions, digital kitchens, and other venues. We are providing transformative Contactless Pickup solutions to a rapidly expanding global client base. We don’t just talk about the Internet of Things and Big Data …we live it. We use both every day to enable customers to perform contactless pickups of their coffee, pizza, take-out and curbside orders or laptops. Our technology is helping Brands save time and reduce contact with their customers enabling killer customer experiences without killer overhead costs.

Requirements

• Bachelor’s degree in accounting, Finance, or related field (CPA or CMA preferred), MBA preferred
• 10+ years of relevant accounting and financial operations experience, including prior leadership responsibility
• Demonstrated success in building or optimizing accounting processes in growth-stage or operationally complex companies
• Proficiency with Microsoft Dynamics 365 Finance & Operations or similar and strong Excel/Power BI skills
• Excellent communication skills and the ability to distill financial data for non-financial stakeholders

Nice To Haves

• Experience with customer credit programs, leasing structures, or internal financing strategies is highly desirable
• Ability to work in a hybrid environment and travel occasionally as needed

Responsibilities

• Financial Strategy & Operational Excellence Partner with the CFO to implement robust, scalable accounting processes aligned with company growth objectives and GAAP compliance.
• Oversee monthly close, internal controls, financial statement accuracy, and audit preparation.
• Leverage Microsoft Dynamics 365 and Power BI to enhance automation, reporting, and analytics across all functional areas.
• Inventory Oversight Lead all inventory accounting activities including valuation, cost tracking, reconciliation, and shrinkage control.
• Partner with warehouse and operations leadership to align inventory strategy with supply chain performance.
• Establish and maintain cycle counts, audit readiness, and inventory policy documentation.
• Accounts Receivable (AR) Manage billing, collections, credit analysis, and cash application to reduce DSO and improve cash forecasting.
• Collaborate cross-functionally to structure customer financing opportunities, including credit terms and documentation workflows.
• Monitor AR performance using dashboards and reporting tools.
• Accounts Payable (AP) Oversee vendor invoice processing, approvals, payment scheduling, and vendor management.
• Optimize AP operations through automation, controls, and alignment with cash flow targets.
• Ensure tax compliance, 1099 reporting, and proper expense classification.
• Insurance & Risk Management Administer corporate insurance policies including general liability, workers' compensation, and business property coverage.
• Manage policy renewals, claims, and broker communications to ensure adequate and cost-effective coverage.
• Establish internal protocols for risk assessment and incident reporting.
• Team Leadership Lead a team of four professionals across AR, AP, inventory, and insurance.
• Establish performance expectations, provide coaching and mentorship, and support professional development.
• Promote a culture of accountability, process improvement, and cross-departmental collaboration.

Benefits

• Competitive salary
• Hybrid work schedule available (in-office Tuesday–Thursday, remote Monday and Friday)
• Comprehensive benefits: medical, dental, vision, life insurance
• Paid time off for volunteering
• FSA, HSA, and supplemental insurance options
• 401(k) plan with company match
• Apex Order Pickup Solutions is an Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level