Controller

Haddad Plumbing & Heating•Newark, NJ

28d•Onsite

About The Position

Haddad Plumbing and Heating Inc. is looking for a Controller to join our team in our Newark office. The Controller oversees the accounting operations of the company. This position will supervise the accounts payable, accounts receivable, bank/credit card reconciliations, and payroll processes. The ideal candidate is an excellent communicator, possesses strong analytical, organizational and communication skills. Haddad Plumbing and Heating Inc. is a Commercial Plumbing and HVAC company dedicated to: Providing premier workmanship and consistent delivery of reliable plumbing, heating and HVAC systems. We deliver expertise and professionalism in a competitive marketplace, using innovative techniques and tools to enhance productivity and efficiency, and meet crucial deadlines. Our ultimate goal is deliver better cost returns that will deliver greater value. When Haddad Plumbing & Heating Inc. is awarded a new construction project, our managers apply their expertise to present a comprehensive proposal that meets all requirements. Our in-house drafters then create technical designs and plans to be used by construction engineers. Project managers work closely with the general contractor and team of supervisors to ensure that the project remains on schedule without sacrificing quality work. Finally, our team of project managers with plumbing and HVAC supervisors coordinate when and how plumbing and HVAC systems are synergized and implemented. With all projects, our goal is to earn our clients’ trust to be their plumbing and HVAC contractor of choice, now and in the future. Our success is measured by achieving our clients’ vision and objectives for the project, but going above and beyond their expectations as guided by our core values. Here at Haddad Plumbing and Heating Inc., we earn this privilege with our clients by providing best-in-class service, value, and quality in every project. Haddad Plumbing and Heating Inc. includes benefits such as health care, paid time off and retirement savings.

Requirements

Bachelor's degree in Accounting or Finance is required
7+ years of related experience is required
Strong Understanding of Job Costing and Project-Based Accounting
Strong knowledge of internal controls and accounting guidelines
Proficiency with Microsoft Office and Accounting Software

Nice To Haves

Experience with Sage 100 Contractor (Preferred)
Experience in Construction, Plumbing, HVAC or Other Skilled Trades Preferred
A valuable record of improving financial results

Responsibilities

Financial Management and Reporting:
Oversee All Accounting Functions Including General Ledger, Accounts Payable, Accounts Receivable, Payroll, Bank Reconciliations and Credit Card Reconciliations
Ensure All Receiving is Done Correctly by Purchasing to Aid Finance in Precise Job Costing
Prepare Budgets and Forecasts for Each Project
Prepare and Assist Outside Accountant in Timely and Accurate Monthly, Quarterly and Annual Financial Statements
Manage Month-End and Year-End Close Out Process for Bank Accounts, Credit Cards, Accounts Payable and Accounts Receivable
Ensure all Vendor Accounts are Properly Maintained and Accurately Reconciled Weekly and Monthly
Analyze Financial Results and Provide Management with Reports on Profitability, Margins and Cost Controls
Prepare Cash Flow Forecasts and Manage Working Capital
Manage Accounts Receivable Collections to Ensure Timely Collection of Receivables
Ensure All Billing (Both Service and AIA Billing) is Sent Timely to Customers
Work with Vendors to Ensure Timely Payment and No Account Holds
Manage Cash Flow to Ensure Project Funds are Allocated to the Proper Vendors for the Job Material
Job Costing and Project Accounting:
Monitor Job Costing for Service and Project Work, Including Labor, Materials, Equipment and Subcontractors
Review Work-in Progress (WIP) Schedules and Percentage-of-Completion Reporting
Identify Areas with Over Budget Costs and Billing Issues
Work with Operations and Project Managers to Properly Prepare Accurate Monthly Job Requisitions for Billing
Budgeting and Forecasting:
Lead and Prepare Annual Budgeting and Periodic Forecasting Processes for Review with Management
Track Actual Results Versus Budget and Present to Management with Explanation
Provide Management with Pricing Support for Labor Rate Analysis and Overhead Allocation
Ensure Proper Monthly Budgeting to allocate for Payroll, Overhead and Vendor Expenses
Compliance and Control:
Ensure Compliance with Tax Requirements
Work Closely and Coordinate with Outside Accounting Firm to Maintain Accurate Books and Records and for Quarterly and Annual Financial Reports
Maintain strong Internal Controls and Processes for Finance Team
Work with Outside Auditors as Necessary
Ensure Jobs are Properly Set Up In Sage
Ensure All Lien Waivers and Project Specific Documents are Properly Uploaded or Sent to Client for Payment Release
Payroll and Labor Cost Oversight:
Oversee Payroll Processing
Ensure Accurate Labor Allocation to Jobs and Departments
Monitor Overtime, Burden Rates and Labor Efficiency
System and Process Improvement:
Manage and Optimize Accounting and Job-Cost System (Sage 100 Contractor)
Improve Financial Processes, Reporting Automation and Internal Workflows
Draft and Prepare a Standard Operating Procedure Book for All Processes of the Finance Department
Support System Integrations Between Accounting, Field Operations and Billing
Leadership and Collaboration:
Supervise and Train Accounting Staff, Accounts Payable, Accounts Receivable and Finance Manager
Serve as Financial Partner to Ownership, Operations and Project Management Teams
Provide Financial Guidance to All Areas of the Company