Contracts & Purchasing Coordinator
About The Position
The Contracts & Purchasing Coordinator is an entry-level/early-career role that supports both the Contracts and Purchasing departments. This dual-function position assists with basic contract administration tasks, sales order entry, procurement activities, document control, and reporting. This role is ideal for someone who is detail-oriented, eager to learn, and interested in growing a career in contracts, supply chain, or government/defense operations. Assignment of Functions and Responsibilities: Purchasing Support (Approximately 50%) Create and submit purchase requisitions (PRs) and purchase orders (POs). Request quotes from suppliers, compare pricing, and help with basic sourcing activities. Follow up on open orders, confirm deliveries, and update status in the internal ERP system. Assist with supplier onboarding paperwork and file maintenance. Help resolve basic order discrepancies, documentation issues, or supplier questions. Support cost updates and procurement data entry within the ERP/MRP system. Support general Purchasing administrative tasks as assigned. Contracts Support (Approximately 50%) Enter sales orders into ERP/MRP system. Assist with preparing and routing NDAs, amendments, and other basic contractual documents. Assist with responding to requests for annual representation and certifications Maintain organized contract files, logs, and tracking spreadsheets. Help collect signatures, coordinate internal approvals, and maintain document version control. Learn and assist with applying FAR/DFARS and ITAR/EAR compliance requirements.
Requirements
- Must be a US Citizen
- Bachelor’s degree in business, Supply Chain, Contracts, or related field (or equivalent administrative experience in an office environment)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Comfortable interacting professionally with internal teams and suppliers
- Proficient with Microsoft Office (Excel, Word, Outlook)
- Ability to learn new systems, processes, and regulations quickly
Nice To Haves
- Experience working in a purchasing, administrative, contracts, or supply chain role
- Familiarity with ERP/MRP systems
- Interest in aerospace, defense, or manufacturing environments
- Exposure to basic contract terms or procurement processes
Responsibilities
- Create and submit purchase requisitions (PRs) and purchase orders (POs)
- Request quotes from suppliers, compare pricing, and help with basic sourcing activities
- Follow up on open orders, confirm deliveries, and update status in the internal ERP system
- Assist with supplier onboarding paperwork and file maintenance
- Help resolve basic order discrepancies, documentation issues, or supplier questions
- Support cost updates and procurement data entry within the ERP/MRP system
- Support general Purchasing administrative tasks as assigned
- Enter sales orders into ERP/MRP system
- Assist with preparing and routing NDAs, amendments, and other basic contractual documents
- Assist with responding to requests for annual representation and certifications
- Maintain organized contract files, logs, and tracking spreadsheets
- Help collect signatures, coordinate internal approvals, and maintain document version control
- Learn and assist with applying FAR/DFARS and ITAR/EAR compliance requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
