Contracts Manager

Commonwealth of Massachusetts • Boston, MA

1d

About The Position

The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth.  We are stewards of the Commonwealth’s assets, which include 5.5 million square feet of state buildings.  As an agency, we care for the people of our state and the future of our planet. We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero-carbon future.  We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions. We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth. We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth. DCAMM is a central agency in implementing several key policy priorities of the Healey-Driscoll Administration, including promoting decarbonization and climate resilience in all state facilities, identifying and facilitating opportunities to repurpose underutilized state property for housing production, and increasing the participation of underrepresented groups in public construction contracting and in the public construction workforce. The Fiscal Officer VI/Contracts Manager is responsible for managing a team of 5 staff performing a range of administrative processes directly related to contracting; including preparing and reviewing construction, design, house doctor, and energy-related contracts in accordance with all applicable state law and regulation; processing of all encumbrances; ensure timely and accurate processing of contracts to execution through all steps in the process. This is position requires the ability to multitask and track an array of assignments in a fast-paced environment. Requires the ability to coordinate and communicate with a range of stakeholders, both within and outside of DCAMM.

Requirements

• Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
• A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
• A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
• A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.
• A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

Responsibilities

• Provide supervision for five (5) staff members who are involved in all contract processing that supports $2B in projects. This includes managing workloads and training.
• Explains contracting requirements to relevant DCAMM staff, Designers, and Contractors.
• Provide information to other state agencies related to public construction laws and procedures.
• Manages agency Design and Construction contract preparation and execution.
• Direct approval of contracts by communicating with various state agencies, vendors, and our legal team prior to start of project.
• Review requests to commit funds to ensure that funds are properly utilized and that sufficient funds are available to process encumbrance transactions in MMARS.
• Coordinate with budget managers when issues arise.
• Oversee commitment/encumbrance approval process through completion in both Trimble (formerly eBuilder) and MMARS.
• Resolve errors when needed.
• Develop and implement ways to respond to changing requirements and to improve overall unit production.
• Management and oversight of various tasks and projects, including reoccurring payments (RPO’s) for leases and reconciliation to MMARS.
• Other duties as assigned.

Benefits

• When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.
• We take pride in providing a work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees