Contracts Billing Specialist

Wayside Youth & Family Support Network•Framingham, MA

5d•$60,000 - $70,000•Hybrid

About The Position

We are looking for a detail-oriented highly organized Contracts Billing Specialist to manage billing processes with various government agencies including the Department of Mental Health (DMH), Department of Children and Families (DCF), Department of Elementary & Secondary Education (DOE), and others. The Contracts Billing Specialist reports to the Director of Revenue. Responsibilities include full-cycle processing of assigned contracts, ensuring accurate and timely billing, maintaining clean and current AR aging balances, reviewing transactions, providing financial oversight, and maintaining compliance with internal and external reporting requirements. The Contracts Billing Specialist will develop a comprehensive understanding of contractual requirements set by the state. The billing specialist will be knowledgeable of contract regulations and provide accurate financial data and reports to program directors and senior staff on an ongoing basis. This position requires a proactive, detail-oriented professional with expertise in contract billing, compliance, and exceptional customer service. The candidate will be serving as the main fiscal contact for their assigned contracts. This role involves close collaboration with program teams and the finance department. Candidates with experience in project accounting, financial analysis, or a similar accounting role within a non-profit are well-suited for success in this position. We offer a hybrid work schedule, working two days from home and three days in the office. The hybrid schedule will begin after 90 days of successful employment or at the discretion of the hiring manager.

Requirements

At least three (3) years of experience in contract billing or related fields that included accounting, financial analysis or other relevant experience.
Bachelor’s or Associate’s degree in accounting or finance preferred; or four additional years of related experience.
In-depth knowledge of sponsored projects administration, cooperative agreements, and sponsored contracts.
Expert knowledge of contract policies, requirements, and procedures.
Commitment to continuous quality improvement and customer service, and the ability to interact effectively with internal and external customers.
Strong written and verbal communications skills, ability to communicate in a clear, concise, and effective manner.
Able to work independently or as part of a team and accept guidance and feedback from supervisor.
Intermediate+ skills in computer applications including Microsoft Excel, Word, and Outlook.
Ability to work with a sophisticated database system to maintain fiscal and administrative records.
Solid understanding of financial accounting concepts.
Flexible and adapt well to change.
Ability to work effectively under tight deadlines and consistently meet deadlines.
Strong critical thinking and analytical skills and ability to solve problems.
Demonstrates strong attention to detail and has excellent organizational skills.

Nice To Haves

Demonstrated experience with leading work groups, providing training to others, and mentoring (not sure if mentoring is relevant – maybe replace with something else.
Non-Profit experience preferred.

Responsibilities

Generates billing by required deadlines on a monthly basis.
Processes DCF and DMH billing, including reviewing invoices, resolving discrepancies, and reconciling accounts.
Work in various external systems to complete billing to include but not limited to I-Family, EIM, EIM, DOE and other systems and related reporting.
Prepares and submits accurate billing for the Wayside Academy school program.
Monitor and track billing activities to ensure accuracy and consistency.
Supports the contracts of highly complex programs that require multiple billing methods (i.e. unit rate and accommodation rate)
Prepares journal entries for month-end close as needed.
Researches & identifies solutions to challenging compliance, financial management, and operational issues.
Understands when to seek guidance from supervisor on more complex matters.
Analyze financial data and generate reports related to billing and contract performance.
Utilizes the Acumatica accounting system to record customer billing/accounts receivable and revenue.
Reconciles accounts and resolves discrepancies in collaboration with other members of the accounting team.
Identifies and explores opportunities for continuous quality and process improvements that have a positive impact on the department and our customers.
Provides support with annual reporting requirements to include but not limited to: annual financial audit, OSD, and UFR.
Supports the Third-Party Billing department as needed, and other duties may be assigned as required by the needs of the department.

Benefits

comprehensive benefits, including tuition and training reimbursement
PTO package with 3 wellness days, 9 paid holidays, and up to 3 weeks of vacation in the first year
free training, CEUs, and more
exceptional medical benefits
financial health supports
career development opportunities
$2,000 sign-on bonus

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