Contracts and Studio Administrator

Interior Architects•Charlotte, NC

33d•Hybrid

About The Position

At IA Interior Architects, our team members are collaborative, creative, professional, expert and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor and a love of interiors. We are presently searching for a full-time Contracts Administrator/Studio Administrator in the Charlotte, NC Studio. This will be a hybrid role that supports both functions of the studio. As Contracts Administrator, you will coordinate all architectural functions from the receipt of RFPs and proposals through the completion of construction.

Requirements

Associate's degree or equivalent experience.
3+ years' work experience.
1+ year accounting experience preferred.
Familiarity with commercial interior architecture and/or design firms preferred.
Advanced MS Office application skills.
Intermediate verbal and advanced written communication skills.
Advanced analytical skills.
Intermediate accounting and financial forecasting skills.
Proven ability to take responsibility for a project and to follow-up with involved individuals until all issues are resolved.
Proven ability to multi-task.
Proven attention to detail.

Nice To Haves

Familiarity with commercial interior architecture and/or design firms preferred.
1+ year accounting experience preferred.

Responsibilities

Coordinate the contract process with Finance, Project Managers, and potentially Clients.
Prepare Project Information Worksheets (PIW's), Contracts, etc. under the supervision of the Project Manager.
Help review of blue books with the Project Manager.
Possibly help file project related communications and documents electronically.
Help prepare billings if requested.
Possibly track contract and billing status with Client procurement.
Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailing
Gathers and compiles information and produces reports (project status, staffing financials, etc.)
Prepares invoices and assists with collections
Processes accounts-payable invoices and expense reports
Assists with phone support - answers and routes incoming calls. Greets office visitors
Handles incoming and outgoing mail and deliveries
Answers routine correspondence
Establishes and maintains files
Ensures office maintenance and assists with ordering of office supplies
Assist with timesheet collection
Assists with program, and special projects as needed
Assists in planning office-wide events, holiday parties, etc.