Contracts and Purchasing Deputy Director

Santa Cruz Metropolitan Transit District•Santa Cruz, CA

15d•$69 - $97

About The Position

Under general direction of the Chief Financial Officer (CFO), the Contracts and Purchasing Deputy Director plans, organizes, directs, develops, and coordinates the activities of the Contracts and Purchasing department, and Inventory Parts department. Ensures compliance with applicable Federal, State, and local laws and regulations. The Deputy Director is responsible for developing a strategic approach to the corporate procurement and materials management process for the purchase of direct and indirect goods and services. Performs complex procurement processes and activities; is responsible for all contracting, purchasing, inventory and materials management at Santa Cruz METRO. Performs other duties as assigned.

Requirements

Knowledge of: Principles and practices of public agency procurement, including conducting and administrating formal bid or proposal processes.
Principles and practices of contract administration related to professional services, materials, supplies, equipment, transit revenue vehicles, and construction.
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
Principles and practices of negotiated and qualification-based procurements; joint agency procurements; RFP/solicitation document requirements; scope of work/technical specification preparation, and terms and conditions.
Warehouse procedures, including the analysis of receipt, storage, and issuance of parts and inventory control methods.
Disadvantaged Business Enterprise (DBE) Program requirements.
Federal, State, and local laws and regulations and District policies and procedures applicable to local government procurement.
Common office software systems at the advanced level.
Ability to: Recommend and implement goals, objectives, and practices for providing effective and efficient services.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Oversee and/or conduct the procurement process including contract negotiations, qualification -based procurements, IFBs, RFPs, and RFQs.
Oversee the Parts and Materials Department (inventory management).
Manage the full lifecycle of the procurement process from planning to audit.
Plan, organize, and direct the functions of the Purchasing department.
Prepare administrative and complex technical reports, formal correspondence, written recommendations, oral presentations, and use computers and software programs.
Prepare departmental budgets and projections of expenditure for capital budgets and proposed contracts.
Direct, organize, and evaluate departmental programs and the performance of staff.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws and regulations and District policies and procedures related to the procurement process.
Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
Communicate strategically, effectively, clearly and concisely, both orally and written form.
Establish and maintain effective working relationships with employees, union representatives, Board members, stakeholders, elected and appointed officials, venders, contractors, consultants, media representatives, and members of the public.
Education, Training and Experience: Bachelor’s degree from an accredited college in business, finance, public administration, mathematics, or a closely related field, as well as completion of the NTI/FTA Procurement Training series, or the ability to complete the series within 12 months of hire.
AND Four (4) years professional experience in public or private sector procurement, including two (2) years supervisory experience, preferably in a public agency.
Must be able to work extended hours as needed, often outside regular business hours as required by the CFO and/or CEO and the demands of the job.
Must maintain strictest confidentiality.
Must participate in professional development activities.
Requires occasional travel.
Must pass requisite background check.

Nice To Haves

Familiarity with transit agency or transportation system activities and functions is highly desirable.
Experience in a large public organization is preferred.
Desired education and/or certifications include: Juris Doctor (JD); Master’s degree in Business (MBA); Certified Professional Contracts Manager (CPCM); or Certified Public Procurement Officer (CPPO).

Responsibilities

Lead and run the full contracting process for materials, equipment, services, and construction contracts.
Responsible for developing and implementing company policy, providing expert advice on all purchasing and contracting decisions, negotiating large purchases, and responding to any claims regarding contract law violation.
Directs, manages, coordinates, and administers the formal bid and procurement process, including development of invitation for Bids (IFBs), Request for Proposals (RFPs), Request for Quotations (RFQs), coordinating pre-bid meetings and bid openings, and contract negotiations.
Ensures contract compliance with Federal, State and local requirements; evaluates all procurement activities for compliance with Santa Cruz METRO’s policies and procedures.
Prepares technical and administrative reports, correspondence, written recommendations, and makes oral presentations to the Santa Cruz METRO Board of Directors, management, governmental officials, and other organizations or groups as needed.
Reviews and approves contracts and purchase orders; maintains contact and negotiates with vendors; keeps informed of market conditions and new products; evaluates vendor performance.
Develop and execute short and long-term strategies to facilitate process improvements and innovations within procurement and inventory management.
Creates and reviews Santa Cruz METRO procurement policies and procedures to ensure changes are made in compliance With Federal, State, and local laws and regulations.
Assists in Metro’s supplier diversity - Disadvantaged Business Enterprise (DBE) Program to help with compliance with various rules and regulations.
Directs the development and administration of the annual budget including equipment, materials and supplies.
Establishes procedures, policies and controls related to Metro’s information management system for procurement, contracts administration and materials management.
Performs other duties as assigned.

Benefits

CALPERS pension
a robust health/dental/vision benefit program
public service loan forgiveness program
457 plans
career development
free bus passes
longevity pay
Medical Insurance: For employee and qualified dependents. Choice between multiple HMO and PPO plans. Santa Cruz METRO contributes 95% of the monthly premium costs for any plan, employee responsibility is 5%. Premium participation continues after retirement.
Dental Insurance: Premium paid by Santa Cruz Metro for employee and qualified dependents.
Vision Insurance: Premium paid by Santa Cruz Metro for employee and qualified dependents.
CalPERS Retirement Pension: 2.5% at 55 - Employees who are vested and were hired before January 1, 2013, directly from another CalPERS-covered agency are eligible for the "Classic" CalPERS pension formula of 2.5% at age 55. Employees hired on or after January 1, 2013, who had prior CalPERS membership and a break in service of six months or less, will also retain the "Classic" formula of 2.5% at age 55. 2% at 62 for PEPRA CalPERS members - Those hired on or after January 1, 2013, who are new to CalPERS or have not worked for a CalPERS-covered agency in the past six months are subject to the Public Employees' Pension Reform Act (PEPRA) and receive the 2% at age 62 formula.
457(b) Deferred Compensation Plan: Two plan providers available. Similar to 401(k)
Life/AD&D Insurance: $50,000 Life coverage. $50,000 AD&D coverage provided by Santa Cruz Metro. Additional Life/AD&D coverage is available at employee cost.
Long Term Disability Insurance: Available after one year of service. Premium paid by Santa Cruz Metro. Monthly maximum benefit of $10,000.00.
Employee Assistance Program: Confidential mental, financial, legal and other assistance. Premium paid by METRO.
Tickets at Work: Discounted rate program.
Pet Insurance: Discounted rate program.