Contracts and Executive Support Specialist

Gedeon GRC Consulting•Syosset, NY

1d•$85,000 - $100,000•Hybrid

About The Position

Gedeon GRC Consulting is looking for a Contracts and Executive Support Specialist to join our firm. This position requires an individual who is adept at interpreting complex contract language, managing legal documentation, coordinating with external counsel, and ensuring compliance across agreements with clients, consultants, sub-consultants, agencies, and municipalities. The ideal candidate will also excel in providing professional, proactive support to executives in a dynamic consulting environment

Requirements

Bachelor's degree (BS) from four-year College or university.
Paralegal Certificate or ABA-approved paralegal training strongly preferred.
3-5 years of paralegal experience in contract law, corporate law, or a related legal discipline.
Demonstrated experience reviewing, drafting, and managing complex contractual documents.
Strong understanding of legal terminology, contract structures, indemnity clauses, risk assessments, and compliance standards.
Experience supporting executives or senior leadership preferred.
Outstanding attention to detail, analytical ability, and document management skills.
Excellent written and verbal communication skills with ability to summarize legal and contractual issues clearly.
Proficiency in Microsoft Office Suite; experience with contract management or document control systems is a plus
Ability to prioritize tasks, manage multiple deadlines, and work independently in a fast-paced environment.
Demonstrated commitment to confidentiality and ethical standards in handling sensitive legal and business information.
Willingness to stay current with legal, compliance, and technology trends relevant to the role.

Nice To Haves

Familiarity with AI-powered research and writing tools (e.g., Microsoft Copilot, ChatGPT, or similar platforms) is highly desirable.
Familiarity with engineering/construction industry contracts preferred.

Responsibilities

Perform detailed reviews, interpretation, and redlining of contract agreements, leveraging strong paralegal knowledge and experience.
Assess legal risks, obligations, indemnification terms, insurance requirements, and compliance issues within contract documents.
Draft, edit, and prepare contract documents, amendments, addenda, and standard templates in collaboration with internal teams and external legal counsel (as required).
Manage the coordination of all contractual materials for proposals and active projects, including agreements with, Client, Consultants and sub-consultants, Government agencies, Municipalities and public authorities.
Ensure consistency, legal accuracy, and alignment with Gedeon GRC Consulting's policies and risk-management standards.
Maintain an organized contract database, track deadlines, monitor renewals, and ensure timely execution of all agreements.
Serve as a resource for internal staff on contract-related questions, document requirements, and compliance procedures.
Assist in negotiating contract terms and communicating revisions with partnering organizations when required.
Assist with litigation and other legal matters.
Provide confidential, high-level administrative support for the firm's executive leadership, including, calendar and schedule management, meeting preparation and document compilation, travel coordination and expense reporting, and drafting and reviewing executive correspondence.
Prepare executive reports, legal summaries, presentations, and briefing materials.
Act as a liaison between executive leadership, staff, clients, consultants, and external partners.
Support executive initiatives, corporate governance tasks, and strategic planning activities.
Handle sensitive information with discretion, professionalism, and sound judgment.
All other duties as assigned.