Contracts Coordinator / Legal Support Specialist

D1 Training•Franklin, TN

1d•$70,000 - $80,000•Remote

About The Position

The Contracts Coordinator / Legal Support Specialist prepares and manages templated legal contracts, oversees the execution process, and maintains organized records in our data room and HubSpot CRM. This role is ideal for a detail-oriented professional who thrives on organization and process-prior legal experience is helpful but not required if you bring strong administrative skills, technical aptitude, and a sense of urgency. What Success Looks Like First 30 Days : Learn our contract templates, systems, and workflows; shadow current processes First 90 Days : Independently manage routine franchise agreements from drafting through execution First Year : Own the full contract lifecycle, identify process improvements, and serve as the go-to resource for contract status across teams

Requirements

Bachelor's degree in Business Administration, Legal Studies, or related field, or equivalent professional experience
Strong attention to detail and commitment to accuracy
Excellent organizational skills with the ability to manage multiple contracts simultaneously
Proficiency with standard business software; comfort learning new systems quickly
Clear written and verbal communication skills
Self-directed work style suited to a remote environment

Nice To Haves

1-3 years of experience in contract administration, legal support, or a related role
Familiarity with HubSpot or similar CRM platforms
Experience with document management systems or data rooms
Basic understanding of legal terminology and contract structures
Paralegal certification

Responsibilities

Contract Preparation · Draft and prepare legal contracts using established templates
Review documents for accuracy, completeness, and compliance with company standards
Coordinate with legal counsel when non-standard terms arise Document Execution & Management · Manage the signature process, ensuring timely execution across parties
Organize and file completed contracts in the company data room
Maintain a clear, searchable archive of all contract documentation CRM & Data Integrity · Update contract statuses, key dates, and relevant details in HubSpot
Ensure franchise and contract records remain accurate and accessible to stakeholders Compliance Support · Track contractual obligations and flag upcoming deadlines or renewals
Escalate potential compliance concerns to legal for review Cross-Functional Collaboration · Partner with finance, sales, and operations teams to support contract-related needs
Provide guidance to colleagues on contract processes and answer status inquiries Process Improvement · Identify opportunities to streamline workflows and reduce turnaround times
Stay informed on best practices in contract administration