CONTRACTS & AGREEMENTS SPECIALIST II - 55010763

State of Florida•Alachua, FL

3d•$60,000 - $64,000•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Contracts & Agreement Specialist II/ Assistant Secretary for Finance and Administration/ Procurement Office/ Professional Services This position will reside within the Professional Services Section of the Procurement Office. The primary role of this position will be to assist the consultant acquisition workload for Central Office, including consultant contract advertisement, selection, fee negotiation and contract preparation. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of and ability to create, modify and upload data using the Automated Fee Proposal (AFP) spreadsheet.
Knowledge of governing statutes, Rule, and procedures related to professional services consultant contracting and consultant performance evaluation.
Knowledge of accepted contract negotiation principles.
Knowledge of standard methods of compensation for Professional Services consultant contracts. Knowledge related to Roadway Design, Project Development and Environmental Studies, Planning, Construction, and Project/Contract management.
Knowledge of Consultant Invoice Transmittal System (CITS) application.
Knowledge of Civil Engineering, understanding principles and concepts of Geotechnical Engineering, Roadway Design, Structures Design, Traffic Engineering, Intelligent Transportation Systems Design, and Surveying.
Skilled in troubleshooting spreadsheet errors.
Skilled in use of Microsoft Word, Excel, and PowerPoint
Ability to communicate effectively, both written and verbal.
Ability to prepare reports, correspondence, guidelines, and PowerPoint presentations.
Ability to access information using the Internet. Ability to schedule and manage acquisition activities for major consultant projects.
Ability to analyze and evaluate consultant price proposals. Knowledge of the Procurement Development Application.
Four years of professional business experience. Post-secondary education can substitute for the required work experience on a year-for-year basis.

Responsibilities

Coordinates and documents consultant selections, prepares schedules for new acquisitions with Central Office Project Managers, drafts and enters consultant services advertisements in the Procurement Development Application (PDA), receives Letters of Response and verifies consultant qualification and/or licensing information, verifies consultant compliance with advertisement requirements and restrictions, prepares longlist packages for use by the Project Manager and Technical Review Committees, and prepares shortlist packages for use by the Selection Committees. Enters all public meetings in PDA for posting on the Procurement website. Maintains and meets production schedule milestones for Central Office Consultant Acquisition Plan. Prepares Request for Proposal packages. Assists Project Managers with development of Scope of Services documents where necessary. Reviews Scope of Services documents, including staff hour estimates for Central Office projects. Prepares and distributes Request for Proposal packages. Provides guidance/interpretation to consultants and Department staff regarding contractual and public meeting requirements. Plans and conducts pre-proposal (Scope of Services) meetings. Conducts pre-meetings and prepares agendas. Coordinates and acts as facilitator for consultant oral presentations and interviews. Acts as facilitator for technical review committee meetings, for evaluation of technical proposals. Prepares final selection packages for senior management serving on Selection Committee meetings. Compiles technical proposal scoring data submitted by the Technical Review Committees. Posts results of final selection in PDA and to the Procurement website.
Prepares consultant contract agreements and amendments, including supplementals. Coordinates contract agreements with Federal Highway Administration if federal funding is required. Ensures that all necessary forms are completed, including Conflict of Interest Certification and federal forms. Assists/Instructs Project Managers in preparing task work orders, when necessary. Reviews Task Work Orders and Task Work Order Amendments prior to execution as necessary.
Plans and conducts contract fee negotiations. Conducts pre-meetings, prepares Request for Fee Proposal documents, and schedules all negotiation meetings. Reviews fee proposal and supporting documentation and staff hour estimates (Automated Fee Proposal) in preparation for negotiation meetings. Prepares Negotiation Preparation Checklist. Conducts contract negotiations in accordance with Mutual Gains Negotiations approach, Procurement Office Negotiations Handbook, and other referenced Department negotiation guidelines. Negotiates appropriate operating margin for each consultant. Prepares all correspondence to consultants regarding fee negotiations. Supplies project manager with the baseline of individuals on contracts. Conducts kickoff meetings for new contracts and also conducts kickoff meetings with new project managers when they are assigned a new contract.
Serves as Procurement point of contact during an unsolicited proposal procurement process. Coordinates advertisement through the Procurement Office website, newspapers, and Florida Administrative Register. Coordinates notification to local governments that are affected by project's location. Drafts and coordinates the responsiveness check for the technical proposals that are received. Responsible for routing questions from public information requests to appropriate staff and ensuring timely addenda postings.
Assists as needed with data entry of contract information into the Consultant Invoice Transmittal System (CITS), for all Central Office contracts, amendments, and task work orders. Participates in Professional Services Quality Assurance Reviews statewide.