LN Concerts, Contracts Administrator

Live Nation Entertainment•Birmingham, AL

About The Position

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! When a show is confirmed via email: Set up a box folder Add the subfolders in the box folder Add the show confirmation Add the deal memo email Add the show to the Master List spreadsheet Make a subfolder in Outlook New Show Folder When the show has completed, move the subfolder to the Old Shows folder for reference until the emails are deleted by LN In Google Drive add appropriate documents to the Mars shared folder for Mars as a favor to our Huntsville friends Set up show folders and process artist and venue contracts for our local booking team When an artist contract comes in Download the artist offer from Rome and add it to the box folder Download, Edit, sign and return the contract to the agent Download the W-9 and Rider in the subfolders in the box folder Make a note on the Master list when the contract comes in, goes out and when the deposit is due and how much Request deposits when they are due and save copy of confirmation to box folder. If requested, send deposit confirmations to the agents Add Settlement Payment Confirmation Payments to box folder when payment has been made and send those to artist agents Check the Master List constantly to see what is coming up in the next month and forward that needs attending to now. Is there a deposit due that day Is there a venue agreement due in? Do I draft the venue agreement or does the building send it to SVP Booking After a Brandon Amphitheater or City Hall Live show, send an invoice to their finance department for the licensing fees Live Nation pays for them. They send a check to our finance department in Atlanta and Brandon gives me the date and check # that I note on the invoice. Venue Agreements: Do I draft the agreement or does the venue send it to me (many times I have to request the venue agreement from them) – Many venues require that I draft the agreement for them. Sign it, then fill out and request a COI for the show at that venue That is noted on the Master List as well Biloxi Crawfish Festival Set up box folder and subfolder so Process and edit artist contracts and send them to the Director cc’ing Shelly Ferguson and Brian Butler Closer to the festival, receive signed contracts back from the director and return them to the agent along with deposit confirmations Update yearly booking agreements Iron City Saturn WorkPlay Crawfish Music Festival Wildflower! Soul Kitchen MPAAC Southern Company/Georgia Power Update COIs for these venues yearly Update COIs yearly for our partners Wharf Brandon Avondale Update Services Agreements All Events, LLC Supreme Runners LLC Brandon/City Hall Live There are MANY time consuming and tedious procedures for these shows Work directly with our Legal team when a contract is needed for many reasons where there is not already a negotiated contract in their portal.

Requirements

Flexible Schedule (days/nights, weekends, and holidays)
High School Diploma
Experience in Prioritizing, Time Management & Multitasking
Experience in open communication & email etiquette

Nice To Haves

Experience in a live environment operation
Experience in Microsoft Applications (Outlook, PowerPoint, Word, Excel, etc.)

Responsibilities

Set up a box folder
Add the subfolders in the box folder
Add the show confirmation
Add the deal memo email
Add the show to the Master List spreadsheet
Make a subfolder in Outlook New Show Folder
Move the subfolder to the Old Shows folder for reference until the emails are deleted by LN
In Google Drive add appropriate documents to the Mars shared folder for Mars as a favor to our Huntsville friends
Set up show folders and process artist and venue contracts for our local booking team
Download the artist offer from Rome and add it to the box folder
Download, Edit, sign and return the contract to the agent
Download the W-9 and Rider in the subfolders in the box folder
Make a note on the Master list when the contract comes in, goes out and when the deposit is due and how much
Request deposits when they are due and save copy of confirmation to box folder
Send deposit confirmations to the agents
Add Settlement Payment Confirmation Payments to box folder when payment has been made and send those to artist agents
Check the Master List constantly to see what is coming up in the next month and forward that needs attending to now
Draft the venue agreement or does the building send it to SVP Booking
Send an invoice to their finance department for the licensing fees Live Nation pays for them
Draft the agreement or does the venue send it to me
Sign it, then fill out and request a COI for the show at that venue
Set up box folder and subfolder so Process and edit artist contracts and send them to the Director cc’ing Shelly Ferguson and Brian Butler
Receive signed contracts back from the director and return them to the agent along with deposit confirmations
Update yearly booking agreements
Update COIs for these venues yearly
Update Services Agreements
Work directly with our Legal team when a contract is needed for many reasons where there is not already a negotiated contract in their portal.

Benefits

Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
401(k) program with company match, stock reimbursement program
New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
Volunteer time off, crowdfunding match

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