LN Concerts, Contracts Administrator

Live Nation Worldwide • Birmingham, AL

7d

About The Position

WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com . WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! WHAT THIS ROLE WILL DO Show Documentation & File Management Manage the full setup and organization of show materials by creating and maintaining structured folders across Box, Outlook, and Google Drive. Ensure all confirmations, deal memos, agreements, riders, W‑9s, COIs, and related show documents are accurately filed and easily accessible to internal teams. Maintain and update the Master List to reflect real‑time status changes, including contract milestones, payment schedules, venue requirements, and key deadlines. Artist & Venue Contract Administration Oversee the complete artist contract lifecycle, including retrieving offers, processing and editing agreements, securing signatures, and ensuring all documentation is properly distributed and archived. Draft, review, and manage venue agreements, coordinating with venue partners to obtain required forms and drafting agreements as needed. Collaborate closely with the Legal team to obtain specialized agreements or non‑standard contract templates when needed. Financial Coordination & Payment Tracking Track and manage all contract‑related payments and deposits, including initiating deposit requests, filing confirmations, and communicating payment status to agents and partners. Upload and maintain settlement payment confirmations and work with internal finance teams to ensure accurate recordkeeping for licensing fees, invoices, and venue remittance processes. Show & Festival Operational Support Provide administrative and contract support for recurring and special events, including the Biloxi Crawfish Festival and additional high‑volume or specialty venues. Coordinate incoming and outgoing festival contracts, track deposits, and support Directors and internal teams with updated documentation before, during, and after the event cycle. Venue, Partner & Services Agreement Oversight Manage annual renewals and updates for booking agreements, service agreements, and partner contracts across assigned venues and organizations. Ensure COIs for all partners are issued and updated annually, coordinating with internal insurance teams to meet compliance requirements. Deadline Monitoring & Cross‑Functional Coordination Continuously monitor upcoming deadlines for contracts, financial obligations, and venue requirements, proactively initiating next steps and escalating any blockers. Serve as a key operational liaison between booking, legal, finance, venues, and agents to ensure accurate and timely flow of information across all stages of show and contract execution. WHAT THIS PERSON WILL BRING Flexible Schedule (days/nights, weekends, and holidays) High School Diploma Preferred: Experience in a live environment operation Experience in Microsoft Applications (Outlook, PowerPoint, Word, Excel, etc.) Experience in Prioritizing, Time Management & Multitasking Experience in open communication & email etiquette Physical Demands/Working Environment: Working environment is fast-paced and often loud and stressful BENEFITS & PERKS Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits: HEALTH : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA) YOURSELF : Free concert tickets, generous paid time off including paid holidays, sick time, and personal days WEALTH : 401(k) program with company match, stock reimbursement program FAMILY : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support CAREER : Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment OTHERS : Volunteer time off, crowdfunding match EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Requirements

• Flexible Schedule (days/nights, weekends, and holidays)
• High School Diploma
• Experience in open communication & email etiquette

Nice To Haves

• Experience in a live environment operation
• Experience in Microsoft Applications (Outlook, PowerPoint, Word, Excel, etc.)
• Experience in Prioritizing, Time Management & Multitasking

Responsibilities

• Manage the full setup and organization of show materials by creating and maintaining structured folders across Box, Outlook, and Google Drive.
• Ensure all confirmations, deal memos, agreements, riders, W‑9s, COIs, and related show documents are accurately filed and easily accessible to internal teams.
• Maintain and update the Master List to reflect real‑time status changes, including contract milestones, payment schedules, venue requirements, and key deadlines.
• Oversee the complete artist contract lifecycle, including retrieving offers, processing and editing agreements, securing signatures, and ensuring all documentation is properly distributed and archived.
• Draft, review, and manage venue agreements, coordinating with venue partners to obtain required forms and drafting agreements as needed.
• Collaborate closely with the Legal team to obtain specialized agreements or non‑standard contract templates when needed.
• Track and manage all contract‑related payments and deposits, including initiating deposit requests, filing confirmations, and communicating payment status to agents and partners.
• Upload and maintain settlement payment confirmations and work with internal finance teams to ensure accurate recordkeeping for licensing fees, invoices, and venue remittance processes.
• Provide administrative and contract support for recurring and special events, including the Biloxi Crawfish Festival and additional high‑volume or specialty venues.
• Coordinate incoming and outgoing festival contracts, track deposits, and support Directors and internal teams with updated documentation before, during, and after the event cycle.
• Manage annual renewals and updates for booking agreements, service agreements, and partner contracts across assigned venues and organizations.
• Ensure COIs for all partners are issued and updated annually, coordinating with internal insurance teams to meet compliance requirements.
• Continuously monitor upcoming deadlines for contracts, financial obligations, and venue requirements, proactively initiating next steps and escalating any blockers.
• Serve as a key operational liaison between booking, legal, finance, venues, and agents to ensure accurate and timely flow of information across all stages of show and contract execution.

Benefits

• Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• 401(k) program with company match, stock reimbursement program
• New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• Volunteer time off, crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees