LN Concerts, Booking Coordinator

Live Nation Worldwide • Philadelphia, PA

14h • Onsite

About The Position

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com . Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! The Booking Coordinator will support the Philadelphia Talent team in all aspects of buying responsibilities, including preparation and distribution of offer sheets, administrative support, show coverage, show settlement, and talent research and prospecting.

Requirements

• Strong knowledge of and enthusiasm for music and concerts, both historical and contemporary
• Ability to work in fast paced environment
• Impeccable organizational and time management skills, as well as strong attention to detail
• Self-starter, fast learner with a strong work ethic, and a high sense of responsibility in an ever-changing environment
• Ability to work independently and within a team to juggle multiple prioritized tasks
• Eagerness to support others (in venues and office)
• Ability to work nights
• A minimum of 2 years’ experience as an assistant is preferred
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs and ability to work with accounting and financial departments
• Ability to navigate internal sales admin system for most daily tasks
• Ability to navigate the internet as a communication and research tool
• Must be able to handle sensitive matters and exercise excellent judgment

Nice To Haves

• Experience with contracts a plus but not required.

Responsibilities

• Booking Support Create and prepare deal sheets in Rome
• Obtain holds from third party venues and place and release holds in Rome
• Distribute holds for owned and operated venues and place and release holds in Rome
• Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
• Coordinate with artist and internal staff to set up all announce and on sale dates
• Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and partners
• Update and maintain offer templates, venue and artist info in Rome
• Monitor and update event Forecast for events as assigned to ensure accuracy in financial projections, as well as the reporting for such adjustments
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Assist with idea generation and execution of Artist experience enhancement, including but not limited to specialized catering items and other gift
• Represent Live Nation at LN booked events as required or requested
• Represent Live Nation at Industry/Office events as required requested
• Ensure and maintain superior customer service
• Administrative Support Execute night-of and post-show artist and venue show settlements in a variety of venues and locations.
• Deliver all completed settlement information to finance team and other necessary stakeholders
• Update, maintain, and distribute miscellaneous team documents as assigned, including but not limited to meeting minutes, show coverage schedules, ticketing reports, and show set times
• Manage show files to ensure all essential documents are present prior to day of show, including but not limited to headliner and support contracts, riders, and W9’s
• Assist with industry and guest ticketing requests and serve as liaison on site as needed
• Complete expense reports and book travel as needed
• Research and Talent Prospecting Maintain and grow Local Artist rolodex and assist Promoters with adding Local Support to shows where needed
• Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, events, processes, and best practices

Benefits

• Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• 401(k) program with company match, stock reimbursement program
• New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• Volunteer time off, crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed