Contracts Administrator

Triplenet Technologies • Seattle, WA

11d • Hybrid

About The Position

Role: Contracts Coordinator Key Responsibilities: Provide scheduling for vendor and internal meetings. Develop SharePoint organization ideas and execute approved organization in new site. Monitor and support change order requests for all contracts in the Facilities and Security portfolios. Prepare agendas and meeting minutes to support contract project managers. Coordinate and support Link project requests and provide some project control lead roles within that program. Specifically for the security contracts, create subcategories within the security invoices to track annual spend on special requests, mobile patrol, equipment, etc. Additionally, audit invoices to separate the invoices by type.

Requirements

• Experience with public procurement.
• Proficient in Excel, MS Suite, SharePoint.
• Minor background in Project Management practices.
• Minor accounting experience.
• Communication skills: emails, teams chat, lite technical writing (like work instructions).
• Good soft skills like communication, collaboration, staying organized, able to write well, and strong Word/Excel skills.

Nice To Haves

• Helpful to have experience with procurements for operations and maintenance, and professional services.

Responsibilities

• Provide scheduling for vendor and internal meetings.
• Develop SharePoint organization ideas and execute approved organization in new site.
• Monitor and support change order requests for all contracts in the Facilities and Security portfolios.
• Prepare agendas and meeting minutes to support contract project managers.
• Coordinate and support Link project requests and provide some project control lead roles within that program.
• Create subcategories within the security invoices to track annual spend on special requests, mobile patrol, equipment, etc.
• Audit invoices to separate the invoices by type.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed