Contracts Administrator

NYSTEC•Rome, NY

70d

About The Position

As a contract administrator in the Contracts department, you will collaborate with team members to support all aspects of state and federal contracts and subcontracts for the organization. Your day-to-day role will include supporting the life cycle of the contracting process. You will assist with preparing proposals, provide support to project teams and finance, support the contracts coordinator position, conduct negotiations with subcontractors and other partners, administer contracts and subcontracts, provide compliance reporting, manage and track contract life cycles using contract management software, and maintain contract and subcontract documentation (including processing contract and subcontract modifications and change orders).

Requirements

Contract administration or similar experience.
Experience handling multiple complicated projects with conflicting deadlines.
Knowledge and experience working with, developing, and supporting a variety of contracting types (time and materials, fixed price, cost plus fixed fee).
Excellent written and verbal communication skills and the ability to read, analyze, and interpret technical journals and governmental regulations.
Ability to effectively present information and respond to questions from groups of managers, clients, and the public.
Exceptional client service orientation (internal and external stakeholders).
Extensive experience working in a team-oriented, collaborative environment.
Excellent organizational skills, managing accuracy and balance of both big picture and details.
Effective computer skills, including experience using Microsoft applications (e.g., Project, PowerPoint, Word, Excel, Outlook, Visio, SharePoint) or equivalent.
Understands NYSTEC's mission, brand mindsets, and core values and can put the behaviors into practice.
A bachelor's degree and three years of related business administration or legal experience.
An equivalent combination of advanced education, training, and experience will be considered.

Nice To Haves

Experience with technology projects and/or software implementation.
Certified professional contracts manager (CPCM) or equivalent certifications/training.

Responsibilities

Draft various levels of contract/subcontract documents in accordance with applicable NYSTEC policies, procedures, practices, and/or guidelines.
Provide contract summaries and ensure contract execution in accordance with company policy.
Provide support for developing, negotiating, and awarding contracts, subcontracts and other business agreements (teaming agreement, nondisclosure agreements, confidentiality agreements).
Monitor and ensure the legal compliance of our contractual agreements.
Provide backup support to the contracts coordinator when needed.
Prepare and administer routine correspondence and other contract/subcontract related documentation.
Educate internal teams to improve processes and to ensure more effective contracting practices.
Build and maintain relationships with both internal and external stakeholders.
Prepare other contract reporting/compliance documentation, as needed, including vendor agreements.
Exercise a high degree of confidentiality.
Demonstrate the NYSTEC Core Values and Behaviors.
Perform other duties, as assigned.