Contracts Administrator (PTX2025)

RealManage•Plano, TX

70d•$60,000 - $70,000•Onsite

About The Position

Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members. RealManage has earned the prestigious Certified recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience. At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family. Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations. Company Overview: RealManage is a prominent national firm recognized on the Inc. 5000 list, operating across 16 states + Washington DC and serving a diverse array of clients including homeowners' associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients. Ranked among the top firms in the community management industry (#3 out of 5,000+), RealManage distinguishes itself by delivering exceptional solutions at competitive prices. We leverage cutting-edge cloud-based technologies and mobile apps, supported by industry-leading practices and a highly skilled workforce. Our mission at RealManage is to offer comprehensive and innovative solutions that consistently surpass customer expectations. We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement. We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements. Join RealManage and contribute to a company dedicated to excellence, innovation, and delivering unparalleled service in community management. RealManage is a values-based company with the following values as our guiding principles: Integrity: we always do the right thing. Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship. Selflessness: more than teamwork; we are part of something special and much larger than any of us. Personal Relationships: we are a professional services company; people do business with people they like. Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better. Position Overview: As the Contracts Administrator, you will play a crucial administrative role in supporting the Director of Contracts & Negotiations and General Counsel in managing and maintaining the full lifecycle of the Company's management contracts with its clients across all states. Your primary responsibilities will include contract tracking and management, conducting initial basic contract reviews, drafting amendments and renewals utilizing existing templates, conducting post-execution validations and maintaining a contract repository. Your responsibilities more generally will include reviewing documentation and ensuring adherence to processes and controls as established by the legal team. This will be an in-office role located in Plano, Texas, with potential to become a hybrid-role after one (1) year. Applicants should be located within the greater DFW area.

Requirements

Bachelor's degree required; Master's degree preferred.
Minimum of 1-3 years experience in contrcts administration, legal operations, or related function.
Exposure to drafting, negotiation, and managing contracts in a corporate environment is preferred.
Sound understanding of legal processes, procedures, and terminology.
Strong verbal and written communication skills with the ability to collaborate effectively across departments.
Detail-oriented with strong organizational and multitasking skills and the ability to work independently and think critically.
Must be highly responsive in a fast-paced environment.
Must be comfortable working with large quantities of data.
Proficiency in Excel and Adobe Pro is a must; experience working with Smartsheet and Salesforce is a plus.

Responsibilities

Conduct an initial due diligence on legal name verification and entity status upon contract generation.
Draft amendments and renewals using existing templates with a same day turnaround time.
Review amendments and renewals for completeness and accuracy, including but not limited to, spelling, formatting consistencies, and manual corrections for contract deviations.
Ensure live updates of the status of all contract and key dates (such as commencement dates, renewals, and terminations).
Maintain an internal record of all amendments and renewals and ensure proper version control, records, and audit trails for all amendments and renewals.
Maintain an accurate and up-to-date robust live contract tracker (including drop down fields) and contract repository, ensuring its accuracy at all times and knowledge of the same.
Monitor group contract emails for receipt of fully executed contracts in accordance with company policies.
Review and follow up on the status of open contract negotiations with internal team members.
Conduct post-execution verification of required signatures, dates, and any unapproved deviation(s).
Contribute to continuous improvement of the contract management process, tools, and workflows.
Perform legal and administrative functions, in addition to other duties as assigned.