Contracts Administrator/Paralegal

Hersha Hospitality Management LP•Philadelphia, PA

13d

About The Position

HHM Hotels is a leading hotel management and investment company with a portfolio of over 240 hotels and resorts spanning North America. The organization takes pride in operating over 50 independent luxury and lifestyle hotels as well as premium branded hotels in urban and resort markets. The Contracts Administrator/Paralegal is an integral member of HHM Hotels’ legal team and plays an essential role in supporting HHM Hotels’ legal operations by managing the full lifecycle of hotel-related contracts. This position will report directly to the Legal Operations Manager and will work independently to organize, track, and facilitate contracts from initiation through execution and renewal. This position will partner with our hotel operations team, including our hotel general managers, to ensure that services provided to our hotels are provided efficiently and safely. The ideal candidate has a zeal for organization and process, and enjoys communicating and navigating legal matters with non-legal professionals.

Requirements

Bachelor’s degree required, certification as a Paralegal is a plus.
1-2 years prior contract administration or contract negotiation experience.
Experience managing a high volume of contracts and working with contract routing or approval processes.
Proficiency in MS Office suite and familiarity with contract management software (IntelAgree) functionality.
Excellent organizational and record keeping skills.
Self-starter with excellent problem-solving abilities and project management skills.
Strong communication and interpersonal skills.

Responsibilities

Maintain and organize HHM Hotels’ contract management platform (IntelAgree) ensuring accurate records and reporting, serving as a primary point of coordination for contract requests.
Manage the full contract lifecycle including intake, review, approval routing, and execution.
Assist in contract negotiations and review, including analyzing contract terms to ensure alignment with company guidelines and identifying potential contract risks that may require escalation, coordinating communications between parties, and facilitating the execution of agreements.
Manage the internal contract ticketing system by monitoring requests, routing items appropriately, and providing system guidance.
Conduct regular contract trainings for new joiners and hotel operations team members.
Provide project-based support to the broader legal team as needed.
Identify opportunities to streamline contract processes and enhance departmental efficiency.