Contractor, Administrative Assistant

Lila Sciences•Cambridge, MA

5h•Onsite

About The Position

We’re a growing startup looking for a highly organized, adaptable Administrative Assistant to join our Executive support team. This role sits on a small, trusted team that works exclusively with the Lila Executive Leadership Team and plays a key role in keeping the company moving quickly and efficiently. You'll work closely with our Executive Assistants, ensuring our leadership team can focus on what matters most. You’ll help keep day-to-day operations running smoothly and provide reliable administrative support in a fast-moving environment. This role is primarily based in Cambridge, MA but could require occasional travel. What You'll Be Building Executive & Administrative Support Partner closely with the Team of Executive Assistants at Lila to help support their day-to-day operations. Provide backup support for executive scheduling, travel, and administrative needs. Track expenses, invoices, and basic administrative workflows. Oversee occasional office manager responsibilities, including supply ordering, vendor management, and facility maintenance coordination Prepare materials and rooms for meetings, investor conversations, and other ad hoc office visitors. Serve as the go-to person for resolving scheduling conflicts and space-related issues Keep files, documents, and information organized and secure Support new team member onboarding requirements – room scheduling, calendar development and coordination. Serve as backup coverage for the Executive Assistant when needed Assist in event logistics from concept to completion, including vendor coordination, catering, and setup. About Lila Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science. We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method. We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at www.lila.ai If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply. We’re All In Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy. A Note to Agencies Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.

Requirements

1–3 years of experience in an administrative, office support, or coordinator role
Strong organizational skills and attention to detail
Ability to prioritize and adapt in a fast-paced environment
Clear written and verbal communication skills
Proficiency with common office tools (Microsoft Outlook a plus)
Professional, service-oriented mindset with a “no task too small” attitude
Comfortable traveling between our two workspaces (20 min apart in Cambridge)

Nice To Haves

4-year degree from accredited college or university
Experience supporting a senior executive
Interest in startups or early-stage companies
Interest in working with AI tools
Willingness to take on responsibilities beyond a traditional admin role

Responsibilities

Partner closely with the Team of Executive Assistants at Lila to help support their day-to-day operations.
Provide backup support for executive scheduling, travel, and administrative needs.
Track expenses, invoices, and basic administrative workflows.
Oversee occasional office manager responsibilities, including supply ordering, vendor management, and facility maintenance coordination
Prepare materials and rooms for meetings, investor conversations, and other ad hoc office visitors.
Serve as the go-to person for resolving scheduling conflicts and space-related issues
Keep files, documents, and information organized and secure
Support new team member onboarding requirements – room scheduling, calendar development and coordination.
Serve as backup coverage for the Executive Assistant when needed
Assist in event logistics from concept to completion, including vendor coordination, catering, and setup.