Contract Talent Operations Coordinator

you.com • San Francisco, CA

39d • $40 - $50 • Hybrid

About The Position

We are seeking a detail-oriented and proactive Recruiting Operations Coordinator to join our People team. In this role, you will play a pivotal part in ensuring a seamless candidate experience by scheduling interviews, managing the recruitment process logistics, and maintaining our Greenhouse Applicant Tracking System (ATS). You will work closely with recruiters, hiring managers, and candidates to support our growing organization and help us attract top talent. This is a full-time, hourly position requiring 40+ hours per week Hybrid in San Francisco—you’ll split your time between working onsite (1-2x depending on location) at our San Francisco office and remotely.

Requirements

• 2+ years in a recruiting coordinator, HR, or administrative support role
• Experience with Google Workspace and Greenhouse ATS or similar platforms.
• Exceptional attention to detail and ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Friendly, approachable, and able to work collaboratively with diverse teams and stakeholders.

Responsibilities

• Interview Scheduling: Coordinate and schedule interviews for candidates across multiple departments and time zones, ensuring timely communication and positive candidate experience.
• ATS Management: Maintain and update candidate records in Greenhouse ATS; ensure data accuracy, create reports, and troubleshoot issues as needed.
• Communication: Serve as a primary point of contact for candidates regarding interview logistics, confirmations, and follow-ups.
• Process Improvement: Identify opportunities to streamline and enhance recruiting processes, including scheduling workflows and data entry best practices.
• Collaboration: Partner with recruiters and hiring managers to understand hiring needs, manage interview panelists’ calendars, and resolve scheduling conflicts.
• Candidate Experience: Help create a welcoming and efficient recruitment journey for every candidate.

Benefits

• Hubs in San Francisco and New York City offering regular in-person gatherings and co-working sessions
• Flexible PTO with U.S. holidays observed and a week shutdown in December to rest and recharge
• A competitive health insurance plan covers 100% of the policyholder and 75% for dependents
• 12 weeks of paid parental leave in the US
• 401k program, 3% match - vested immediately!
• $500 work-from-home stipend to be used up to a year of your start date
• $1,200 per year Health & Wellness Allowance to support your personal goals
• The chance to collaborate with a team at the forefront of AI research

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees