Contract Specialist

Varidesk•Coppell, TX

56d

About The Position

The Contract Specialist will play a key role in supporting Vari's contract administration process, ensuring accuracy, compliance, and efficiency across all customer and internal agreements. This position supports both day-to-day contract activity and strategic contract enablement initiatives that help our Sales organization leverage Vari's portfolio of contracts and partnerships for growth.

Requirements

Bachelor's degree in Business Administration, Legal Studies, or related field (or equivalent experience)
2+ years of experience in contracts administration, preferably in a government or commercial sales environment
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Excel and Salesforce (or other CRM systems)
Excellent written and verbal communication skills
Maintains thorough documentation and ensures compliance with contract requirements
Works cross-functionally with Sales, Sales Operations, and Accounting teams to support business objectives
Interprets contract data and identifies areas for process improvement
Anticipates needs, identifies gaps, and takes initiative to streamline workflows

Nice To Haves

Familiarity with GSA MAS contract management, reporting, and modification procedures is a plus

Responsibilities

Facilitate the full contract process for standard agreements including Master Purchase Agreements (MPAs), Non-Disclosure Agreements (NDAs), and other customer or vendor contracts
Coordinate internal and external signature routing through approved systems and maintain organized records of all executed agreements
Track agreement status and follow up with stakeholders to ensure timely completion
Maintain a centralized library of standard contract templates and approved language
Assist with modifications to Vari's GSA Multiple Award Schedule (MAS) contract, including product additions, deletions, and price updates
Prepare and submit required supporting documentation for each modification in accordance with GSA guidelines
Generate and review monthly GSA sales reports for accuracy and completeness prior to leadership review
Support leadership in developing and documenting contract strategies that align with business objectives
Create and maintain sales enablement materials and conduct internal trainings to educate the Sales organization on active contracts, terms, and contract utilization best practices
Support contract enablement activities including updates to client portal catalogs, key accounts (such as Sandia), and purchase order (PO) portal tracking to ensure visibility and contract compliance
Serve as a point of contact for questions regarding available contract vehicles, pricing schedules, and customer eligibility
Maintain contract data and documentation within Salesforce, ensuring all related opportunities and records are up-to-date and compliant
Update client-facing and internal systems related to contract enablement and purchasing portals as directed
Assist with monthly, quarterly, and ad-hoc reporting to support leadership visibility into contract performance and compliance metrics