Contract Specialist

Human Resources Division•Nashville, TN

11d•Onsite

About The Position

An employee in this class oversees the entire service contract lifecycle, ensuring strict adherence to policies and regulatory requirements through thorough review and submission of contract documents, while accurately processing all payment requests. Under the general supervision of the fiscal coordinator, this individual assists in reviewing, approving, and executing transactions related to procurement and accounting.

Requirements

An applicant must be a graduate of an accredited four-year college or university.
Ability to establish and maintain a variety of important contacts and communicate clearly with all levels of personnel within the department and other state agencies.
Understand and perform under strict deadlines.
Demonstrated ability to be extremely detail-oriented.
Proficient computer skills related to financial software, including Edison and/or PeopleSoft, and Microsoft software, including Word, Excel, Outlook, and Teams.

Nice To Haves

A degree in Finance, Business Administration, Accounting, or other related field of study is desirable and will be given preference.
Preference will be given to applicants with State of Tennessee experience.

Responsibilities

Responsible for the compliance, processing, and tracking of all departmental service contracts and clickwrap agreements; for all regional library lease contracts; for all dual services contracts; and for all communication and document submission to the State of Tennessee’s Central Procurement Office.
Review and execute procurement transactions, including purchase requests, requisitions, purchase orders, contracts, and one-time purchases.
Review and execute financial transactions relating to travel claims, invoices, journal vouchers, warrant cancellations, payroll, state payment card, state-owned and leased vehicles, refunds, and deposits.
Help develop procedures to improve departmental efficiency.
Performs other duties as assigned.