Contract Specialist - Detainee & Crisis Systems

Pima County • Tucson, AZ

22h

About The Position

The Contract Specialist is responsible for supporting the administration and management of contracts and agreements at the county level. This position assists in the procurement process, ensures contract compliance, and facilitates communication between stakeholders to facilitate the effective delivery of contracted services. The Contract Specialist works under supervision and plays a key role in contract documentation, monitoring, and coordination.

Requirements

• Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.

Nice To Haves

• Minimum two (2) years experience working with, developing, and writing contracts.
• Experience with/knowledge of developing contract proposals and related processes.
• Experience with/knowledge of implementing grants or grant oversight.
• Experience with/knowledge of creating reports, tracking contract timelines, progress, and priorities.
• Experience with/knowledge of working with contract and financial management system.
• Experience with/knowledge of healthcare agreements.

Responsibilities

• Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements
• Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications
• Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions
• Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements
• Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence
• Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints
• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation
• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies
• Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review
• Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation.

Benefits

• Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction.
• As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee.
• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
• In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.
• By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future.
• Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree