Contract Paralegal

Balfour & Company • Aventura, FL

23h

About The Position

Position Summary: The Contract Paralegal provides important legal and proposal project support to the Sales department by managing contract documentation, coordinating workflows, supporting contracts revisions and addendums, and drafting bid and proposal submissions and compliance activities. This role requires exceptional attention to detail, strong writing and organizational skills, and the ability to collaborate effectively across departments. Additionally, this position will help streamline processes, maintain contract compliance, and support cross-functional initiatives. Essential position Functions: Draft, review, and proofread contracts, agreements, bids, proposals, amendments, letters, and memoranda. Manage timelines, maintain status reports, and proactively identify potential delays or risk areas. Facilitate approvals, ensuring clarity, consistency, and procedural adherence at every stage Assist with drafting and reviewing sales and marketing materials to ensure accuracy, compliance, and alignment with brand and legal guidelines. Coordinate with Marketing and cross‑functional teams to gather information, review content, and support the development of campaigns or client‑facing communications. Ensure contracts meet internal policy, legal, and risk requirements. Maintain organized archives of correspondence, filings, and historical contracts. Coordinate communication across attorneys, stakeholders, clients, and external partners.

Requirements

• Strong writing skills with the ability to draft clear, persuasive, concise, and legally compliant documents.
• Ability to manage multiple deadlines and coordinate cross-functional teams
• Precision in formatting, compliance, and addressing RFP/RFQ requirements
• Excellent organizational and time‑management skills
• High attention to detail, accuracy, and formatting consistency.
• Exceptional verbal and written communication skills.
• Ability to analyze and interpret legal documents and extract key information.
• Ability to collaborate cross‑functionally and manage competing priorities.
• Bachelor’s degree in legal studies, Business Administration, Marketing, Communications, or a related field.
• 2–4 years of combined experience in legal support, bids and proposals, or contract administration.
• Experience drafting and reviewing professional documents such as contracts, proposals, and formal communications.
• Strong writing, editing, and research skills, with comfort managing detailed, compliance‑focused work.
• Proficiency in MS Word, Excel, PowerPoint, Outlook

Nice To Haves

• Familiarity with RFP/RFQ processes, proposal development, or procurement workflows is highly preferred.
• Prior experience supporting cross‑functional teams in a fast‑paced, deadline-driven environment.

Responsibilities

• Draft, review, and proofread contracts, agreements, bids, proposals, amendments, letters, and memoranda.
• Manage timelines, maintain status reports, and proactively identify potential delays or risk areas.
• Facilitate approvals, ensuring clarity, consistency, and procedural adherence at every stage
• Assist with drafting and reviewing sales and marketing materials to ensure accuracy, compliance, and alignment with brand and legal guidelines.
• Coordinate with Marketing and cross‑functional teams to gather information, review content, and support the development of campaigns or client‑facing communications.
• Ensure contracts meet internal policy, legal, and risk requirements.
• Maintain organized archives of correspondence, filings, and historical contracts.
• Coordinate communication across attorneys, stakeholders, clients, and external partners.

What This Job Offers

• Career Level: Mid Level