Contract Manager

City of New York•East Elmhurst, NY

About The Position

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts. DOC seeks to recruit a Contract Manager responsible for processing of procurements for services and/or goods, construction/construction-related services procured in an accurate and timely manner meeting the goals and objectives of DOC. The selected candidate s responsibilities will include but are not limited:

Requirements

CANDIDATES MUST BE PERMANENT IN THE TITLE OF ASSOCIATE CORRECTIONAL COUNSELOR IN ORDER TO APPLY ASSOCIATE CORRECTIONAL COUNSEL - 51274
A four year high school diploma or its educational equivalent and five years of satisfactory full-time experience providing direct counseling, guidance, crisis-intervention or informational and referral services, to inmates of a correctional facility, substance abusers or a similar client population; or
Education and experience equivalent to "1" above. Thirty (30) semester credits from an accredited college will be considered equivalent to one year of the required experience. However, all candidates must have a four year high school diploma or its educational equivalent and at least two years of experience as described in "1" above.

Nice To Haves

Strong analytical and computer skills, including proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook), queries and reports.
Excellent verbal and written communication skills
Strong client service ethics Key organizational and interpersonal skills.

Responsibilities

Reviewing procurement documents to verify accuracy of descriptions and specifications, and ensuring compliance with oversight requirements
Preparing encumbrances, purchase orders, and requisitions, collaborating with Central Office of Procurement to ensure compliance with Procurement Policy Board Rules and Chapter 13 of the NYC Charter, as well as applicable oversight entities
Consulting with agency staff to resolve inconsistencies or discrepancies in procurement documents
Maintaining and updating procurement status reports and databases
Entering and retrieving data from automated systems, specifically PASSPort
Ensuring accurate and timely payments to contracted vendors
Reviewing and processing monthly invoices; preparing and updating billing instruments as needed
Coordinating with vendors and the Financial Division to resolve payment issues
Reviewing and approving annual budgets submitted by contracted vendors
Collaborating with program managers as needed
Monitoring vendor compliance with contract terms, policies, and procedures
Providing technical assistance to vendors to support contract compliance
Maintaining program integrity through planning, conducting, and documenting quarterly audits
Developing audit protocols, analyzing records, and summarizing findings in post-audit reports
Coordinating the Purchase Card (P-Card) process by reviewing requests for compliance with agency policies and procedures
Working with program staff and the Central Office of Procurement to finalize P-Card request
Perform related duties as assigned.