Contract Management Specialist

Catalent•Harmans, MD

11h•$82,000 - $95,000•Onsite

About The Position

Contract Management Specialist Position Summary: Work Schedule: Monday – Friday, 8am – 5pm. 100% on-site Catalent is a leading global CDMO partnering with pharma and biotech innovators to accelerate development and delivery of life-changing therapies. Our FDA-licensed, state-of-the-art CGMP gene therapy campus in Harmans, MD—just minutes from BWI Airport—features EMA and FDA-approved manufacturing suites, fill/finish capabilities, labs, and warehousing to support Phase 3 through commercial production of advanced therapies, including AAV and other viral vector-based products. The Contract Management Specialist provides administrative, financial, and compliance support within a pharmaceutical operations environment. This role ensures accurate contract management, timely maintenance coordination, and efficient handling of finance-related activities while upholding strict regulatory and quality standards (GMP, GDP, ISO, and company policies). The Contract Management Specialist will report to Sr. Director Operations.

Requirements

Bachelor’s degree in Business Administration, Finance, Supply Chain, or a related field.
Minimum of 4 years of experience managing vendors or contractors required; experience supporting large facilities is preferred.
Strong understanding of procurement, contracts administration, finance processes, and maintenance coordination required; experience in pharmaceutical, biotech, healthcare, or other regulated industries preferred
Proficient in ERP systems and MS Office (Excel, Word, PowerPoint), with strong administrative, documentation management, and organizational skills.
Excellent communication, collaboration, and multitasking abilities, with a proactive approach to problem-solving and prioritization.
High attention to detail and accuracy, supported by analytical thinking, financial literacy, and a strong compliance mindset.
Demonstrated professionalism, confidentiality, and effective vendor management when working with internal stakeholders, auditors, contractors, and suppliers.

Responsibilities

Draft, review, process, and manage supplier, service, and operational contracts, including tracking terms, renewals, pricing, and performance obligations in compliance with company and legal requirements.
Coordinate with Procurement, Legal, Quality, and other stakeholders, maintain organized contract records, and support audits by providing required documentation and compliance evidence.
Serve as the primary point of contact for facility, equipment, and service maintenance, including scheduling preventive maintenance and coordinating vendor service visits in compliance with GMP and validated system requirements.
Maintain equipment calibration, qualification, and maintenance records, track contractor performance, and support facility projects, equipment installations, and vendor onboarding activities.
Process purchase orders, invoices, vendor payments, and expense reports in accordance with finance procedures while maintaining accurate financial records.
Support budgeting, cost tracking, reconciliations, and spend monitoring for maintenance and contract-related expenses, highlighting variances as needed.
Partner with Procurement and Finance on cost control, vendor pricing updates, and audit support, including internal and external audits.
Ensure administrative processes comply with GMP/GDP, SOPs, internal audits, and regulatory requirements, including preparing documentation for regulatory inspections.
Maintain current vendor qualification documentation and protect the confidentiality of sensitive contract and financial information.
Other duties as assigned.