Contract & Licensing Coordinator
DOXA Insurance Holdings•Reno, NV
12h
About The Position
Odds On Promotions, an entity of DOXA is seeking a detail-oriented and highly organized Contract & Licensing Coordinator to support our promotional insurance operations. This role focuses on drafting and reviewing contracts, coordinating vendor licensing, and ensuring compliance across multiple jurisdictions. The position also provides important administrative support to our sales team, assisting with order forms and client submission documentation. This is an excellent opportunity for someone who values accuracy, structure, and a collaborative work environment.
Requirements
- Strong attention to detail with the ability to identify contract inconsistencies or missing information
- Excellent written and verbal communication skills
- Ability to manage multiple deadlines in a fast-paced[AF1] environment
- Proficiency with Microsoft Office or similar tools
- Experience in administrative, compliance, licensing, or contract related work
Nice To Haves
- Experience in contract writing, legal administration, or compliance support
- Familiarity with insurance, promotional marketing, or vendor management
- Understanding of licensing requirements or regulatory guidelines
- Ability to read and interpret legal language and contractual terms
Responsibilities
- Draft, review, and revise contracts, agreements, and statements of work for accuracy, clarity, and completeness
- Coordinate vendor onboarding and ensure all required licensing and documentation is obtained and maintained
- Monitor licensing renewals, expirations, and regulatory compliance for vendors and promotional partners
- Collaborate with internal teams to gather contract requirements, legal terms, and project details
- Maintain organized and up to date contract files, vendor documentation, and licensing records
- Communicate with vendors to resolve missing information, discrepancies, or compliance issues
- Ensure all contracts adhere to company policies, regulatory guidelines, and promotional insurance standards
- Support periodic audits and compliance reviews
- Assist the sales team by completing order forms, client submission forms, and related documentation
- Provide administrative support related to contracts, licensing, and risk management functions
Benefits
- Base salary plus commission
- Paid time off
- 401(k) with company match
- Health, dental, and vision insurance
- Travel and business expense reimbursement
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
