Contract & Grant Administration Specialist

ReadyCT • Hartford, CT

73d • $60,000 - $75,000

About The Position

As ReadyCT’s contract & grant administration specialist, you’ll keep the details organized and the processes moving forward—ensuring ReadyCT’s initiatives are well-funded, compliant, and poised for impact. ReadyCT is a statewide 501(c)(3) nonprofit organization dedicated to advancing academic excellence and career-connected learning for all Connecticut public school students. We design and deliver innovative career readiness programs that intentionally connect K–12 education with the employers who will one day welcome graduates into the workforce—wherever their postsecondary paths may lead (college, credentialing, military, sector-based training, or direct entry into employment). Last year alone, more than 230 Connecticut businesses of all sizes and sectors partnered with us to help shape and strengthen these programs. In addition to building and sustaining high-impact partnerships between schools, districts, and employers, ReadyCT champions policies that promote access, equity, and workforce alignment from a K–12 perspective. As an affiliate of the Connecticut Business & Industry Association (CBIA)—the state’s largest business member organization—ReadyCT leverages this powerful network to amplify its mission and expand opportunity for all students. For the contract & grant administration specialist role, we are seeking someone with strong attention to detail who can connect the dots between people, purpose, and process. In this role, you’ll manage grant documentation, coordinate procurement and payment activities, track deliverables, and ensure that reporting and compliance standards are met—playing a vital role in supporting ReadyCT’s mission-driven work. Do you have a sharp eye for detail and thrive on organization and precision? Are you energized by making complex systems run smoothly in service of a meaningful cause? If so, this might be the role for you.

Requirements

• A passion for education and career readiness, and a belief in helping all students reach their full potential.
• Strong follow-up and communication skills, especially when coordinating across multiple partners and stakeholders.
• Proven ability to manage documentation (applications, contracts, agreements, and reports) with accuracy and efficiency.
• Experience tracking financials and ensuring compliance, including reviewing invoices, grant budgets, and related documentation.
• Proficiency with Excel and Google Sheets for tracking milestones, deadlines, and performance outcomes.
• A collaborative mindset, with the ability to align contract and grant activities to broader organizational goals.
• A bachelor’s degree or equivalent experience in business administration, nonprofit management, public policy, or a related field.

Responsibilities

• Oversee the end-to-end process for grant and contract applications, procurement, and reporting.
• Manage agreements and documentation to ensure program requirements, funding terms, and deliverables are met prior to approval.
• Coordinate with grant applicants and contractors to collect necessary materials and move proposals efficiently through the review and approval process.
• Track invoices and payments tied to contract- and grant-funded initiatives, ensuring accuracy and timeliness.
• Develop and maintain templates to track funding, execution, and performance outcomes.
• Collaborate with internal team members to ensure grants and contracts advance ReadyCT’s strategic priorities and compliance requirements.
• Perform other duties as assigned to advance ReadyCT’s mission and operational excellence.

Benefits

• ReadyCT offers a competitive salary, comprehensive benefits, generous paid time off, and meaningful opportunities for professional growth.
• Most importantly, you’ll have the chance to make a lasting impact on students and communities across Connecticut.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees