Contract Fulfillment Assistant
Brindlee Mountain Fire Apparatus•Huntsville, AL
•Hybrid
About The Position
We are seeking a detail-oriented and organized Contract Fulfillment Assistant to support the execution of purchasing and sales contracts from initiation through completion. This role plays a critical part in ensuring transactions are accurate, compliant, and processes efficiently. The ideal candidate thrives in a structured environment, communicates clearly, and can manage multiple tasks while maintaining a high level of accuracy.
Requirements
- Strong attention to detail and organizational skills
- Ability to follow structured processes consistently
- Effective written and verbal communication skills
- Ability to manage multiple tasks and deadlines
- Proficiency with Google Workspace (Drive, Sheets, Docs)
- Consistent weekly availability within agreed-upon schedule
- Working hours must be clearly communicated and maintained
- Ability to attend scheduled meetings (in-person when required)
- Timely response to task assignments and communications
Nice To Haves
- Experience with CRM systems (Salesforce preferred)
Responsibilities
- Prepare and send contracts using internal systems (e.g., Salesforce, Conga, Google Drive)
- Review contracts for accuracy, including pricing, unit details, and terms
- Ensure all transactions are supported by executed agreements and proper documentation
- Maintain organized digital files for all deals
- Follow established purchasing and fulfillment processes
- Ensure all deals meet internal audit and documentation standards
- Assist in verifying vendor payment instructions and required documentation
- Support the progression of deals from purchase through completion
- Coordinate with internal teams including sales, finance, and purchasing
- Track deal status and provide updates as needed
- Communicate with vendors and internal team members to collect required information
- Help manage timelines and ensure expectations are clearly communicated
- Escalate delays or missing information proactively
- Maintain accurate records in CRM systems
- Assist with reporting and internal tracking tools
- Support process improvements and operational efficiency
- Other tasks may be assigned to assist in the contract fulfillment processes
Benefits
- bonus/raise eligible
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
