Contract Coordinator - Ryan White Program - HIV/STD division

County of Mecklenburg, NC•Charlotte, NC

2d•Onsite

About The Position

This position will perform work involving the coordination, preparation and processing of various contracts related to the Ryan White Part A Program within the HIV/STD Division. This position, under the supervision of the Sr. Health Program Manager, is responsible for contract administration; sub-recipient monitoring; invoice review & processing; maintains and audits a central contract-resource file to ensure proper procedural controls and contract specifications. Manage sub-recipient contracts through an array of tasks and activities that include, but not limited to, developing contracts that align with best practice models and that define deliverables, performance outcomes, payment and reimbursement schedules; developing program monitoring policies and procedures, action improvement plans, monitoring timelines and schedules; creating service and fiscal dashboards; and, conducting on-site program monitoring and technical assistance sessions.

Requirements

Minimum of four years of related experience.
Bachelor's degree in a Finance, Business Administration, Human Services, or related field
Requires a valid North Carolina and South Carolina Driver's License
Requires County Driving Privileges
Annual Motor Vehicle Record (MVR) check required
Knowledge of Contract principles
Knowledge of Federal, State, and local laws, rules, and regulations
Knowledge of Governmental accounting procedures
Knowledge of Generally Accepted Accounting Principles
Knowledge of Arithmetic, algebra, geometry, calculus, statistics, and their applications.
Knowledge of The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Negotiating and the ability to maintain a consistent negotiating position in the face of opposition
Oral and written communication skills
Good presentation and interpersonal relationship skills
Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements or cultures
Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units or organizations to help achieve business goals
Collaboration: Working effectively and cooperatively with others; establishing and maintaining good working relationships
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
Decision Making: Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it
Planning and Organization: Establishing courses of action for self and others to ensure that work is completed effectively
Technical/professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise
Intermediate in various computer applications including Microsoft Office

Nice To Haves

Possess comprehensive knowledge of Ryan White HIV/AIDS Programs

Responsibilities

Manage contracts, including assisting in the development, analysis and monitoring functions to maintain quality services, including monitoring case information
Create and manage the database for contract information; create and maintain a comprehensive contract management system, including procedure manuals
Participate with program staff and others to develop appropriate program plans and evaluation systems
Draft or amend contracts and ensure the contracts are in accordance with Federal and State requirements and County standards
Partner with the department or program when requests for proposal are issued
Prepare applicable documents and reports
Coordinate and participate in special projects related to contract activities
Develop, audit, compile, calculate and analyze a variety of contract data
Coordinate management of service contracts and related projects

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