CONTRACT COORDINATOR II - 55008339

State of Florida

5d•Onsite

About The Position

This position will be responsible for developing, administering, and managing a variety of roadway maintenance contracts to ensure the safe, efficient, and timely upkeep of FDOT’s road infrastructure in Lake and Sumter counties. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of engineering concepts and repair inspection
verbal and written communications
using computer programs such as Word, Excel, and other department mainframe programs
oversee and administer contracts
interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology
plan, organize, and coordinate work assignments
maintain accurate records
analyze and resolve problems using plans, specifications, contract documents and engineering judgement
interpret field data
maintain effective working relationships with others
use procedures and specifications to develop maintenance contracts
effectively supervise subordinate employees
High School Diploma or Certificate of High School Equivalency and two years of infrastructure design, construction, or maintenance experience or an Associate’s Degree
valid Class E driver license with an acceptable driving record

Responsibilities

Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed.
Creates, issues, and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract.
Makes field reviews as needed.
Develops and prepares the preliminary plans, specifications, preliminary estimates, and related contract documents for all assigned contracts.
Conducts pre-work meetings to ensure the contractor understands scope of work and expected results.
Prepares contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, contractor correspondence and other documents necessary for proper management of the contract as directed.
Verifies invoices, generates pay estimates in Site Manager and enters data in the Maintenance Management System.
Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports and other related documents as directed.
Coordinates and assists in performing work need surveys to gather information for maintenance contract work plan.
Evaluates work plan for possible conflicts with existing utilities, other projects, residents, cities, and businesses.