CONTRACT COORDINATOR II - 55007303

State of Florida•Fort Lauderdale, FL

8d•$60,203 - $77,910

About The Position

This position will ensure the agency’s programs and operations run efficiently and in compliance with all contractual requirements. This position manages, monitors, and administers contracts to ensure timely execution, accurate documentation, and adherence to agency policies, state regulations, and funding guidelines. By supporting procurement activities, coordinating with vendors and internal stakeholders, and tracking contract performance.

Requirements

Knowledge of: engineering concepts and repair inspection.
Skills in: verbal and written communications.
Skills in: using computer programs such as word, excel, and other department mainframe programs.
Ability to: oversee and administer contracts.
Ability to: interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology.
Ability to: plan, organize, and coordinate work assignments.
Ability to: maintain accurate records.
Ability to: analyze and resolve problems using plans, specifications, contract documents and engineering judgement.
Ability to: interpret field data.
Ability to: maintain effective working relationships with others.
Ability to: use procedures and specifications to develop maintenance contracts.
Ability to: effectively supervise subordinate employees.
A valid class E driver’s license.
High School Diploma or Certificate of High School Equivalency and two years of infrastructure design, construction, or maintenance experience or an Associate’s Degree.
This position requires a valid Class E driver license with an acceptable driving record in accordance with the Department’s Driver’s Record Requirements Policy.

Responsibilities

Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed.
Creates, issues and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract.
Makes field reviews with contractor as needed.
Develops and prepares the preliminary plans, specifications, preliminary estimates and related contract documents for all assigned contracts.
Conducts pre-work meetings to ensure the contractor understands scope of work and expected results.
Prepares contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, contractor correspondence and other documents necessary for proper management of the contract as directed.
Supervises employees by spending time communicating with, motivating, training and evaluating employees and planning and directing employees’ work.
Verifies invoices, generates pay estimates in Site Manager and enters data in the Maintenance Management System.
Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports and other related documents as directed.
Coordinates and assists in performing work need surveys to gather information for maintenance contract work plan.
Evaluates work plan for possible conflicts with existing utilities, other projects, local residents, cities and businesses.