Contract Coordinator/Admin Assistant

UHS•Sparks, NV

About The Position

Responsible for managing contract authorization management agreements (CAM's) and service/vendor contracts by managing the contract databases and all associated files in an orderly and accurate manner. Examine performance requirements and contract language to help ensure completeness and accuracy. Verify terms and conditions with contractor if needed and may act as liaison between company and contractor. Coordinates and track processes to help ensure adequate incentive quality performance measures are instituted and regulated. Prepares, processes, and maintains correspondence, meetings, calendar and filing for IPM Market Director and department. Maintains inventory level of supplies. Maintain weekly staff meeting and Board meeting minutes as applicable. Answer the telephone timely, courteously, and in a professional manner. Schedules and prepares meetings as directed for the market. Assist with contract coordination, administration, tracking, and obtaining/maintaining required documentation, obtaining signatures and frequent communication with physicians and other employed providers. Use of excellent customer service skills, establish/maintain effective working relationships with all levels of leadership. Process contract routing packages and enters data into the UHS, CAM and Apttus approval and tracking database. Obtain local Administrative and Corporate approvals on contracts, CAM’s, and Service/Vendor contracts. Follow up to ensure that information required to complete Contracts and CAM's is received in a timely manner. Primary responsibility for maintaining Excel files relating to Contract and CAM milestone dates, creates depository for local CAM and Contract milestones, alerts responsible department of upcoming expiration and deadlines. Partner with Finance personnel to process check requests and distribute checks timely and accurately. Track contract approvals and quality assurance efforts through approvals and other duties as assigned. Additional duties as assigned Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2012 as the physician services unit of UHS. IPM develops and manages multi-specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in 11 markets across six states and the District of Columbia. Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

Requirements

High School Graduate/Equivalent required
Associates Degree in business or healthcare related field required, or 5+ years of equivalent experience will be considered in lieu of Associates Degree
Minimum of 5 years’ experience as an administrative or executive assistant role in a healthcare environment.

Responsibilities

Responsible for managing contract authorization management agreements (CAM's) and service/vendor contracts by managing the contract databases and all associated files in an orderly and accurate manner.
Examine performance requirements and contract language to help ensure completeness and accuracy.
Verify terms and conditions with contractor if needed and may act as liaison between company and contractor.
Coordinates and track processes to help ensure adequate incentive quality performance measures are instituted and regulated.
Prepares, processes, and maintains correspondence, meetings, calendar and filing for IPM Market Director and department.
Maintains inventory level of supplies.
Maintain weekly staff meeting and Board meeting minutes as applicable.
Answer the telephone timely, courteously, and in a professional manner.
Schedules and prepares meetings as directed for the market.
Assist with contract coordination, administration, tracking, and obtaining/maintaining required documentation, obtaining signatures and frequent communication with physicians and other employed providers.
Use of excellent customer service skills, establish/maintain effective working relationships with all levels of leadership.
Process contract routing packages and enters data into the UHS, CAM and Apttus approval and tracking database.
Obtain local Administrative and Corporate approvals on contracts, CAM’s, and Service/Vendor contracts.
Follow up to ensure that information required to complete Contracts and CAM's is received in a timely manner.
Primary responsibility for maintaining Excel files relating to Contract and CAM milestone dates, creates depository for local CAM and Contract milestones, alerts responsible department of upcoming expiration and deadlines.
Partner with Finance personnel to process check requests and distribute checks timely and accurately.
Track contract approvals and quality assurance efforts through approvals and other duties as assigned.
Additional duties as assigned