Contract Associate II

Sprague • Portsmouth, NH

15h • Hybrid

About The Position

Sprague is passionate about delivering diverse products and programs that warm, power and move the world. We keep homes warm through Northeastern winters and hospitals cool through summer. We help small businesses focus on serving their communities, and our renewable fuels keep our country’s infrastructure running. From importing wind energy components to deploying leading-edge solar technology to help power terminal facilities, we are committed to continually evolving to meet our customers’ changing energy needs. Our Culture We recently surveyed our employees to ask them their favorite part of the job. They answered, "The people I work with." In addition to great coworkers, you’ll enjoy perks like medical benefits and retirement contributions that start on your first day . Employees start with three weeks (15 days) of paid vacation time per year! Sprague also provides tuition reimbursement for any employee that would like to further their education. Do you like to get involved where you work? Is giving back important to you? It’s important to us, too! Sprague donates back to the communities in which we live and work every year and provides opportunities for employees to support various charities throughout the year. In addition, Sprague offers paid volunteer time to allow employees to support charities which are meaningful to them. Sprague has a range of committees to support varying initiatives (Sustainability, Charitable, Scholarship, Innovation, FunForce, etc.). Sprague is a place that cares about its employees , its community , and about creating a place where people want to come to work every day. Plus, we have some great benefits! We want to hear from you! Our Contract Associate will perform standard and advanced administrative duties which include data entry, report preparation, contract administration and special projects as needed. We are looking for an individual who is detail oriented and appreciates the need to deliver timely and accurate work to all customers, internal and external. This role is Hybrid , based at our Corporate Office in Portsmouth, NH.

Requirements

• Bachelor’s degree and/or 1-3 years of energy industry experience.
• Strong computer skills preferably with knowledge of Microsoft Excel, Word, and Adobe Acrobat
• Must be detail oriented.
• Excellent verbal and written communication skills.
• Ability to work independently, prioritize workload, perform under pressure in a fast-paced environment and relate to customers/outside contacts and fellow employees.

Responsibilities

• Provide support to the Natural Gas Trading Department personnel to include the following:
• Contract administration, including interacting with outside vendors
• Prepare, distribute and file deal confirmations; confirm vendor deal statements
• Enter transaction confirmations in Safari system, run management reports, and maintain Excel spreadsheets
• Manage department’s paper and computer-based records keeping system
• Manage and review oil confirmations and fixed forward order forms, including:
• Manage the inbound and outbound contract confirmations for Oil Supply and Marketing: including but not limited to document retention, filing and status reporting.
• Perform the daily review / comparison of marketing fixed forward order forms (contract desk and e-comm platform generated) to SolArc.
• Scan and distribute Oil Supply broker and counterparty transaction confirmations to Oil Supply Traders.
• Perform, on an as needed basis, the daily review of the Oil Supply broker and counterparty transaction confirmations in accordance with the trade sheets.
• Prepare correspondence as necessary to Brokers and Counterparties for amendments.
• Complete contract data management requirements, including:
• Maintain current and accurate contract number assignment lists.
• Assist in sending contracts for execution, creating department files and scanning documents.
• Coordinate electronic file transfers
• Answer phones as necessary
• Maintain updated documentation for each process (both as training tools and SOX compliance)

Benefits

• 401(k) Traditional and Roth plans with employer match of 100% of the first 6% of the employee’s contribution
• Defined Contribution Plan with an automatic contribution from Sprague
• Paid Volunteer Time
• Flexible Working Policy
• Choice of high deductible and PPO Health Plans to fit your individual needs
• Wellness Program
• Employees start with three weeks (15 days) of paid vacation time per year!
• Sprague also provides tuition reimbursement for any employee that would like to further their education.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level