Contract and Business Development Coordinator

Boston•Columbia, MD

5d•$60,000 - $75,000

About The Position

First Finish, a premier full-service hotel renovation contractor is now part of the Shawmut family! As a 100% employee-owned company, we are committed to our people, client service, execution, and safety. Here’s a glimpse into what we are offering: Health, Dental and Vision Insurance. Employee Stock Ownership Plan (ESOP) - be an employee owner! 401K with Match - receive company match up to 4% of your eligible pay. Paid time off The Extras: cell phone, laptop, pet insurance, financial planning services and many more.

Requirements

3-5 years of professional experience as an administrative and/or marketing support role.
BA preferred in business, writing, legal or other related field.
Highly organized with excellent attention to detail, especially when tracking data or supporting executive-level operations
Self-starter with the ability to manage multiple priorities, meet deadlines, and follow through on assigned tasks
Flexibility and willingness to work outside standard hours when necessary to support business development efforts
Ability to manage multiple priorities and maintain confidentiality

Nice To Haves

Familiarity with Adobe and InDesign is a plus, but not required
Experience using CRM systems and tracking tools preferred

Responsibilities

Provide comprehensive administrative support to the Executive and Business Development team leads which may include but not be limited to agenda preparation, travel planning, and meeting coordination.
Coordinate logistics for industry conferences, client events, and business development trips.
Assist the executive team with exhibit collection and organization and contracts as needed.
Assist in the preparation, formatting, and review of client contracts and related documentation.
Coordinate contract execution and maintain organized records of signed agreements.
Track contract status and follow up on outstanding items to ensure timely completion.
Maintain version control and ensure consistency across contract templates and language.
Liaise with internal stakeholders and clients to facilitate contract revisions and approvals.
Support compliance with internal policies and external client requirements.
Provide administrative support to the legal and executive teams as needed.
Assist with updating and maintaining the CRM database, including weekly updates and reporting.
Develop a baseline/functional knowledge of proposal editing software as needed to support overflow and backup to current Proposal and Marketing Associate.