Contract Administrator

Preferred Travel Group • Newport Beach, CA

17d • $30 - $37 • Hybrid

About The Position

The Contract Administrator is responsible for providing support to the team of the Contracts Department and the Executives with administrative support, contract tracking, data entry and document generation.

Requirements

• Administrator duties performed under similar positions as Contract Administrator and/or contract lifecycle management experience; or a college degree with relevant educational experience
• Strong written communication skills
• Customer Relationship Management system experience
• Attention to detail, good organization and prioritization skills required
• Proficient in Microsoft Office applications required
• Strong capacity for independent judgment and initiative in problem resolution
• Being a self-starter with a strong work ethic
• Flexibility to work in a dynamic, fast-paced environment

Nice To Haves

• Contract tracking software experience a plus
• Paralegal certificate a plus
• Experience within the hospitality industry a plus
• Experience within the finance industry a plus

Responsibilities

• Maintain detailed and organized electronic files of all legal documents.
• Track payments and perform follow-up on pending items for announcements in a timely fashion.
• Create various legal documents (i.e. contracts, addendums, schedules and annexes) for delivery to member hotels and internal personnel.
• Perform administrative tasks related to Opportunities and Accounts within CRM, which includes data entry functions and audits.
• Perform duties and responsibilities to the Contract Department’s Service Level Agreement.
• Perform various project roles and responsibilities as required.
• Support and maintain departmental reporting needs through the use of the Linksquares system for delivery internally and cross-departmentally under the direction of Manager, Contracts.
• Support lifecycle management of contracts, addendums and other legal documents through the use of the Linksquares system, Sertifi system, and SharePoint under the direction of Manager, Contracts.
• Support member terminations when appropriate under the direction of Manager, Contracts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees