Contract Administrator III

The Tsui Group•Los Angeles, CA

7h•$125,000 - $130,000•Hybrid

About The Position

The Tsui Group is seeking a qualified and experienced Contract Administrator III to join our aviation team in Los Angeles County. The Contract Administrator III shall support the Project Controls Manager in development, oversight, and monitoring procedures to ensure contract compliance, including non-compliance and deductions requirements, relief event claims, change orders, and project close-out. Position Description Summary: The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance. Key Identifiers for the Position: Demonstrated experience administering and reporting on contracts for large-scale, complex projects; including developing and managing a progress reporting methodology for a complicated design effort. Experience with Design-Build and Construction Management at Risk delivery methods is desirable. Demonstrated ability to understand technical and complicated construction programs and the ability to communicate progress to both technical- and management-level personnel. Ability to work with others, a self-starter with results-driven focus. Essential Job Duties: Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions Assist in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders Prepare draft award recommendations and Board reports Conform final contract documents Prepare required reports and contractual correspondence Attend various meetings, including pre-bid proposal and post-bid proposal debriefings Assist in Contract standardization process Monitor all aspects of contract compliance Assist in resolving problems and disagreements between contractors and LAWA Review contractor invoices for contractual compliance Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled Prepare Change Documents, Task Orders and Change Orders Route Change Documents for signature and tracks status Create and distribute change reports and analysis Support the project management team in maintaining timely and effective change support processes, procedures and systems Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress Ensure the changes properly encumber contractual capacity and budget Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents Assist with implementation of trend and change support programs Contribute to advancement of ADP's goals through commitment to productive collaboration with all stakeholders

Requirements

10 years or more of experience in administration of commercial/government contracts.
Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
Proven accuracy, reliability and completeness in job accomplishment
Effective oral and written communication skills
Must be able to interfere with a variety of people with different technical levels and educational backgrounds
Must be detail oriented and highly organized
Must be able to produce accurate and timely results while maintaining a customer service attitude
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
Experience supporting Multiple Award Task Order Contracts
Bachelor’s degree in engineering, or business related field, as well as training in procurement, contract, construction and commercial law
Experience with project and document management software, such as Primavera, Prolog, Sharepoint, etc.
Proficient in Microsoft Office, Excel, PowerPoint, Word
Reliable transportation to/from airport worksite

Responsibilities

Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions
Assist in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers
Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
Prepare draft award recommendations and Board reports
Conform final contract documents
Prepare required reports and contractual correspondence
Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
Assist in Contract standardization process
Monitor all aspects of contract compliance
Assist in resolving problems and disagreements between contractors and LAWA
Review contractor invoices for contractual compliance
Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
Prepare Change Documents, Task Orders and Change Orders
Route Change Documents for signature and tracks status
Create and distribute change reports and analysis
Support the project management team in maintaining timely and effective change support processes, procedures and systems
Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
Ensure the changes properly encumber contractual capacity and budget
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
Assist with implementation of trend and change support programs
Contribute to advancement of ADP's goals through commitment to productive collaboration with all stakeholders