Contract Administrator III

Hill international•Los Angeles, CA

2d•$98,000 - $128,000

About The Position

Hill International is seeking a Contract Administrator III in Los Angeles, California Responsibilities Assist LAWA with planning of procurements and setting pre‐award schedules for contracts including Board actions. Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers. Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders. Prepare draft award recommendations and Board reports. Conform final contract documents. Prepare required reports and contractual correspondence. Attend various meetings, including pre-bid proposal and post-bid proposal debriefings. Assist in Contract standardization process. Monitor all aspects of contract compliance. Assist in resolving problems and disagreements between contractors and LAWA Review contractor invoices for contractual compliance. Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel. Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled. Prepare Change Documents, Task Orders and Change Orders. Route Change Documents for signature and tracks status. Create and distribute change reports and analysis. Support the project management team in maintaining timely and effective change support processes, procedures and systems. Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress. Ensure that changes properly encumber contractual capacity and budget. Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents. Assist with implementation of trend and change support programs. Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders. Qualifications A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law. Experience with project management software preferred. Minimum of 10 years of relevant experience in administration of commercial/government contracts. Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions. Proven accuracy, reliability and completeness in job accomplishment. Effective oral and written communication skills. Must be able to interface with a variety of people with different technical levels and educational backgrounds. Must be detail oriented and highly organized. Must be able to produce accurate and timely results while maintaining a customer service attitude. Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred. Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred. Experience supporting Multiple Award Task Order Contracts. Hardware/Software Knowledge of Microsoft Office Suite, Adobe Acrobat and large‐scale construction management type software such as PM Web, Primavera etc. The salary range for this position is $98,000 - $128,000. The offered salary will be based on the applicants qualifications, education, experience and work location. Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Requirements

A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law.
Minimum of 10 years of relevant experience in administration of commercial/government contracts.
Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities.
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
Proven accuracy, reliability and completeness in job accomplishment.
Effective oral and written communication skills.
Must be able to interface with a variety of people with different technical levels and educational backgrounds.
Must be detail oriented and highly organized.
Must be able to produce accurate and timely results while maintaining a customer service attitude.
Knowledge of Microsoft Office Suite, Adobe Acrobat and large‐scale construction management type software such as PM Web, Primavera etc.

Nice To Haves

Experience with project management software preferred.
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred.
Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
Experience supporting Multiple Award Task Order Contracts.

Responsibilities

Assist LAWA with planning of procurements and setting pre‐award schedules for contracts including Board actions.
Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders.
Prepare draft award recommendations and Board reports.
Conform final contract documents.
Prepare required reports and contractual correspondence.
Attend various meetings, including pre-bid proposal and post-bid proposal debriefings.
Assist in Contract standardization process.
Monitor all aspects of contract compliance.
Assist in resolving problems and disagreements between contractors and LAWA
Review contractor invoices for contractual compliance.
Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel.
Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled.
Prepare Change Documents, Task Orders and Change Orders.
Route Change Documents for signature and tracks status.
Create and distribute change reports and analysis.
Support the project management team in maintaining timely and effective change support processes, procedures and systems.
Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress.
Ensure that changes properly encumber contractual capacity and budget.
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents.
Assist with implementation of trend and change support programs.
Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders.