Contract Administrator I-PEPS Negotiation Center

Texas Department of Transportation•Austin, TX

About The Position

Oversees and manages policy for highly advanced contract duties in support of large scope, high-dollar or high-risk contracts. This position will be under the direction of the PEPS Negotiations Center Manager. Coordinates with Service Centers on contracting issues and serves as a negotiator and point of contact for the administration of the annual labor rate program. Oversees the execution and administration of contracts by defining requirements, performing and advising on labor rate negotiations and ensuring compliance with policies, laws, and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations, and inspects final results. Serves as a point of contact for contract negotiations and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Requirements

Education: Bachelor's Degree in business administration, finance, or a related discipline.
Experience: 6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Contract negotiation, development and management methods
Contract writing and specifications
Persuasion and negotiation of critical issues
Auditing and investigative methods, practices and procedures
Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Leading, assigning, reviewing, and monitoring the work of others
Prioritizing and organizing work assignments
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Developing, interpreting, and implementing policies, procedures, and technical information
Analyzing business, technical and managerial problems and developing, recommending and implementing effective solutions.
Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Delegates both routine and important tasks and decisions; shares authority but has ultimate accountability

Nice To Haves

May require certification as Certified Texas Contract Developer (CTCD) per Texas Administrative Code or may be exempt from certification requirement per Texas Gov Code Sec 2262.002 b, as determined by hiring manager.
May require certification as Certified Texas Contract Mgr (CTCM) and/or Certified Texas Contract Developer (CTCD) per Texas Administrative Code or may be exempt from certification requirement per Texas Gov Code Sec 2262.002 b, as determined by hiring manager.
May require certification as Certified Texas Contract Mgr (CTCM) per Texas Administrative Code or may be exempt from certification requirement per Texas Gov Code Sec 2262.002 b, as determined by hiring manager

Responsibilities

Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Coordinates analysis oversees interpretation of legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Develops short and long-term strategies and goals for the administration of assigned procurements, contract negotiations and applicable tasks.
Negotiates contract labor rates with providers for the rate negotiation process, rate renewals, and contract amendments.
Develops, writes, revises and/or prepares procurement documents for contracts.
Oversees maintenance, updating, and compilation of detailed labor rate data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions; oversees writing of routine and unique correspondence.
Conducts audits, researches, and identifies issues with contract documents, labor rate portfolios, supplemental agreements and proposes solutions.
Oversees the audit of provider certified payrolls for completeness, accuracy and compliance with terms of Negotiation Center policies, contract and governmental contracting rules, regulations and procedures.
May conduct training on Negotiation Center policies and procedures for employee on-boarding, service center staff, and customers and on complex contracting issues of statewide significance.
Performs other job responsibilities as assigned.