Contract Administrator

Xylem•Charlotte, NC

About The Position

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. J Position Summary The Contract Administrator plays a critical role in supporting contract governance and compliance across the organization. This role is responsible for reviewing contracts, coordinating with Legal and internal stakeholders, ensuring accurate documentation and filing, and periodically auditing contract processes to ensure adherence to established procedures. The ideal candidate is detail-oriented, process-driven, and comfortable working cross-functionally in a fast-paced environment.

Requirements

Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or a related field, or equivalent experience
2+ years of experience in contract administration, legal support, or a related administrative role
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
High level of accuracy and attention to detail
Ability to work independently while collaborating effectively across functions
Process-oriented mindset with a focus on compliance and continuous improvement
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems is a plus

Nice To Haves

Experience working with legal teams or contract management systems
Familiarity with contract lifecycle management (CLM) processes
Experience in an industrial, manufacturing, or B2B environment
Understanding of basic legal and contractual terms

Responsibilities

Review customer, supplier, and partner contracts to ensure completeness, accuracy, and compliance with internal policies and procedures
Liaise with the Legal team to support contract reviews, clarifications, and approvals when required
Coordinate with internal stakeholders (Sales, Customer Service, Finance, Service) to resolve contract-related questions or documentation gaps
Ensure contracts and related documents are properly filed, tracked, and maintained in designated contract management systems or repositories
Support the administration and maintenance of standard contract templates and approved clauses
Periodically audit contract processes and documentation to ensure teams are following established contract governance procedures
Identify process gaps or risks and provide recommendations for continuous improvement
Assist with reporting and metrics related to contract volume, cycle time, and compliance
Support special projects related to contract process improvement or system enhancements as needed

Benefits

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use.
Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities.
Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.
At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark.
We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG).
Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.
Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties.
Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions.
We reserve the right to modify this job description and assign additional duties as needed.
Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology!