Contract Administrator 4 - Procurement and Contracting - FT - Day

University of California, Irvine•Fullerton, CA

16d

About The Position

Position Summary: Under general direction incumbent is responsible for coordinating the contracting of commodities as assigned, from initiation through terms and conditions and legal reviews to signed contract and implementation in accordance with policies and procedures, including but not limited to investigating alternatives, reviewing cost effectiveness, soliciting bids and negotiating with vendors. Incumbent is responsible for procurement of a wide variety of medical related services and supplies and understanding end to end supply chain process to properly implement successful programs. Performs contract administration, price analysis, and negotiations. Contracts for minor/capital equipment, as assigned. Develops sourcing strategies for services, supplies, and technologies associated with assigned commodities/categories. Incumbent must employ use of analysis-based scoring criteria/methodology to include presenting models to key stakeholders in clinical and business settings. Develops and maintains expertise in commodities and sourcing of supplies for areas assigned. Resolves POs, payment, contract, and departmental issues. Develop and drives complex RFXs for services and supplies, including bid specifications, terms and conditions, bid evaluation and vendor selection. Assists in the planning of, and performs lease/purchase transactions following UC program guidelines, as assigned. Documents source selection, price rationale, and maintains purchase documentation to assure compliance with audit, University of California, state and other requirements. Adheres to HIPAA and BAA requirements. Performs other duties as assigned.

Requirements

Effective interpersonal skills required to establish and maintain credibility and working relationships with vendors, colleagues and client groups.
Bachelor's degree in related area and/or equivalent experience/training.
Advanced written, verbal and interpersonal communication skills; advanced ability to deal with broad and diverse constituencies using advanced customer service orientation and skills.
Advanced organizational, presentation and negotiation skills.
Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills.
Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques.
Advanced knowledge of Word, Excel, Project, PowerPoint, and other tools in the Microsoft Office
Advanced knowledge and understanding of specific contracting assignments.

Nice To Haves

Legal training and/or certification and/or degree desirable
Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices.

Responsibilities

Coordinating the contracting of commodities as assigned, from initiation through terms and conditions and legal reviews to signed contract and implementation in accordance with policies and procedures
Investigating alternatives, reviewing cost effectiveness, soliciting bids and negotiating with vendors
Procurement of a wide variety of medical related services and supplies and understanding end to end supply chain process to properly implement successful programs
Performing contract administration, price analysis, and negotiations
Contracting for minor/capital equipment, as assigned
Developing sourcing strategies for services, supplies, and technologies associated with assigned commodities/categories
Employing use of analysis-based scoring criteria/methodology to include presenting models to key stakeholders in clinical and business settings
Developing and maintaining expertise in commodities and sourcing of supplies for areas assigned
Resolving POs, payment, contract, and departmental issues
Developing and driving complex RFXs for services and supplies, including bid specifications, terms and conditions, bid evaluation and vendor selection
Assisting in the planning of, and performs lease/purchase transactions following UC program guidelines, as assigned
Documenting source selection, price rationale, and maintains purchase documentation to assure compliance with audit, University of California, state and other requirements
Adhering to HIPAA and BAA requirements
Performing other duties as assigned