Construction Project Coordinator - City

City of Oklahoma City, OK•Oklahoma City, OK

34d•$29 - $45

About The Position

This position is located in the Property Management and Development Division of the Airports Department within the City of Oklahoma City and is under the general direction of an immediate supervisor. The Construction Project Coordinator is primarily responsible for providing advanced clerical and administrative support to an engineering work unit. A general knowledge of engineering organization, management, and administrative concepts and principles is required prior to assuming the position. Essential job functions include: performing specialized clerical and administrative tasks in support of the overall operations of the work unit; answering routine correspondence and supplying data used in preparing periodic reports; coordinating and maintaining division or section administrative functions and operations; assisting in the planning, preparation, and administration of the division or section budgets, goals and objectives; and exchanging information with various organizational personnel, outside agency representatives, and citizens regarding department and division policies, procedures, and operations. The employee must utilize independent judgment and discretion regarding information and/or activity of the work unit that may be confidential in nature. Direct supervision of clerical or lower-level support staff may be exercised by deciding on work methods to accomplish routine tasks or special projects. The work products are subject to review by the supervisor for quality, accuracy of information and adherence to department or City policy and procedures. The Construction Project Coordinator for the Department of Airports' Planning and Development section plays a key role in supporting the execution and oversight of airport capital improvement and construction projects. This position is responsible for coordinating contract-related activities throughout all phases of project delivery, including planning, design, bidding, construction, and closeout. Working under the direction of project managers and in collaboration with consultants, contractors, and City departments, the Construction Project Coordinator ensures that all contractual documents, pay applications, and compliance records are accurately prepared, tracked, and maintained. The role requires a strong understanding of construction and architectural/engineering (A&E) processes and terminology, as well as the ability to interpret contract language and ensure adherence to City and FAA standards. This position also requires a working knowledge of municipal procurement procedures, including the preparation and processing of requisitions. The Construction Project Coordinator contributes to the successful delivery of airport development projects by supporting transparency, accountability, and efficiency in all contract and procurement-related functions.

Requirements

Knowledge of general engineering organization, management, and administrative concepts and principles.
Knowledge of and skill in utilizing basic research principles and practices.
Skill in assessing and following research through to logical conclusion.
Skill in communicating verbally and in writing, using tact and diplomacy.
Skill in presenting information with clarity and accuracy.
Skill in and ability to organize information.
Ability to work independently.
Ability to think logically.
Ability to supervise.
Willingness to assume responsibility for confidential information.
Willingness to assume responsibility for meeting deadlines.

Nice To Haves

Minimum of three (3) years of experience supporting capital improvement and construction projects, with involvement across all phases - from planning and design through bidding, construction, and closeout - preferable in an airport or similarly complex environment.
Strong understanding of construction and architectural/engineering (A&E) processes and terminology, with the ability to interpret contract language and coordinate effectively with internal teams, consultants, and contractors.
Working knowledge of public sector procurement procedures, including the preparation and processing of requisitions in compliance with municipal or governmental standards.
Highly detail-oriented and organized, with demonstrated ability to manage and track project documentation such as contracts, change orders, RFIs, submittals, pay applications, and meeting minutes, while proactively following up on outstanding items.
Proficient in drafting clear, professional correspondence (e.g., letters, memos, agenda notes, and technical summaries) and skilled in Microsoft Office Suite (Excel, Word, Outlook). Familiarity with Microsoft Project, Access, or SharePoint is preferred.

Responsibilities

Performing specialized clerical and administrative tasks in support of the overall operations of the work unit
Answering routine correspondence and supplying data used in preparing periodic reports
Coordinating and maintaining division or section administrative functions and operations
Assisting in the planning, preparation, and administration of the division or section budgets, goals and objectives
Exchanging information with various organizational personnel, outside agency representatives, and citizens regarding department and division policies, procedures, and operations
Coordinating contract-related activities throughout all phases of project delivery, including planning, design, bidding, construction, and closeout
Ensuring that all contractual documents, pay applications, and compliance records are accurately prepared, tracked, and maintained

Benefits

Competitive pay
An average of $22,000 annually contributed toward your benefits and retirement
A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

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