Construction Project Coordinator

Dutch Bros Coffee•Phoenix, AZ

1d•Hybrid

About The Position

This role is responsible for coordinating and supporting both the general planning design and development workflow for company-owned locations across the country, as well as the communication between the Real Estate and the Construction Departments with guidance and general oversight from the VP of Design & Construction. At Dutch Bros Coffee, the company is more than just a coffee company; it is a fun-loving, mind-blowing company that makes a difference one cup at a time, focusing on relationships and positive community influence.

Requirements

Associates degree or equivalent experience
1-2 years of administrative and coordination experience in a broad scope involving decision-making, team coordination, and extensive workflow management
Collaboration
Communication
Coordination
Detail-Oriented
Organization
Problem Solving
Teamwork
Technology Qualification
Time Management
Ability to work in a busy, crowded, and loud office with frequent distractions and interruptions
Ability to collaborate in-person with occasional impromptu in-person meetings
Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches
Ability to occasionally move or lift office items up to 25 pounds
Hearing sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls
Ability to read and write in English for processing documents, drafting reports, and following up on necessary actions
Proficiency in written communication
Vision adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools
Proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software
Strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools

Responsibilities

Assist Construction Managers and Construction Team on new shop projects
Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers, as needed
Understand the organization, operation, and processes of the Construction Department to successfully accomplish assigned responsibilities
Update projects in project management software (Lucernex), including: project notes, construction schedules, uploading and maintaining all records/files/plans provided to you by the Construction Manager
Ensure Construction Managers complete budget creation milestones for projects (and upload to project management software)
Assist with tracking various reports and surveys from vendors for projects
Assist with creating reports in project management system for Construction Manager and Construction Team
Receive, review, and compile close out documents for each project
Field the Construction Department emails with acknowledgment of receipt within 24 hours, Monday-Friday, and serve as the resource for responding, answering, and connecting with the appropriate person or department
Prepare written and verbal correspondence for projects as needed
Work with Construction Managers on documenting and announcing new shop turnovers to all of HQ
Assist with ordering banners from internal departments and outdoor furniture from vendors for new shop projects
Update internal Grand Opening tool for tracking new shop completion
Work with internal Finance team to research invoice-related questions
Assist with processing payments to Landlords or Developers for new projects as needed
Coordinate and serve as a resource for the Site Acquisition Managers and Construction Managers
Assist with minutes/notes for department meetings, as needed
Assist the Construction Leadership teams with various administrative assignments and reports, as needed
Assist with supporting 1-2 Construction Managers
Respond to general inquiries from other departments within 48 hours
Act as a liaison between Construction and Real Estate, Legal, and Field Operations teams and provide project updates or information as needed
Collaborate with other Construction Admin team members regarding ongoing process and procedural changes and improvements
Assist internal audit teams by providing any/all necessary construction-related support as requested
Assist Construction Managers and other team members with project applications and paperwork as needed
Supporting contract execution alongside the CM (follow up internally and elevating issues)
Collaborate as a group (team) with other Project Coordinators, Construction Managers, Directors, and VP of Construction as required
Other duties as assigned