Construction Project Administrative Coordinator

Servpro•East Windsor, NJ

4d•$52,000

About The Position

At SERVPRO, our work goes beyond restoration—we rebuild lives and properties. As a Construction Project Administrative Coordinator , you’ll be an essential part of that mission, supporting our project managers and field crews with critical tasks that keep construction jobs on track. From permits and inspections to material logistics and check pickups, you’ll help bridge the gap between planning and execution.

Requirements

3+ years of administrative or coordinator experience in construction, restoration, or a similar field
Strong organizational skills and the ability to keep multiple tasks moving forward
Knowledge of permitting, inspection processes, and construction project workflows
Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus
Excellent communication skills—written and verbal—with both customers and internal teams
Able to multitask in a fast-paced, deadline-driven environment
Valid driver’s license and reliable transportation (for running local errands or job-related pickups)
Ability to lift and load construction supplies and transport materials to and from worksites as needed
Professional, dependable, and solution-oriented mindset

Nice To Haves

experience with Xactimate, Buildertrend, or similar tools is a plus

Responsibilities

Coordinate permitting processes with local municipalities and track permit status
Schedule and confirm inspections, communicate with building departments, and ensure project compliance
Arrange and follow up on material deliveries to job sites, warehouses, or storage
Pick up or drop off materials, documents, or checks as needed to support field operations
Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc.
Track and log project timelines, subcontractor paperwork, and COIs
Assist with subcontractor communication, scheduling, and on-site logistics
Create and distribute internal and client-facing reports, updates, and meeting notes
Support preparation of payment applications, draw schedules, and invoicing documentation
Set up and maintain project folders and documentation logs using SERVPRO systems
Provide general administrative support to project teams including scheduling, document formatting, and correspondence