Administrative Project Coordinator - Construction/Restoration

Kustom US Inc • Alpharetta, GA

5h

About The Position

As a Project Coordinator, you are the behind-the-scenes force that keeps every restoration and reconstruction project running with clarity, accuracy, and momentum. You don’t just move tasks forward - you create structure in the middle of chaos, ensuring our teams can deliver life-changing results for residential and commercial customers. Your role blends outstanding customer service with claims intake, project coordination, internal/external communication, and administrative expertise to keep everything and everyone aligned. You make an impact by:
Building Customer Confidence
Serving as the customer’s first point of contact and go-to guide throughout the restoration process – providing updates, explaining next steps, answering questions, and ensuring every client understands timelines, billing details, and what to expect
Coordinating Project & Claims Intake
Delivering excellent customer service while gathering details from incoming leads, verifying insurance information, entering jobs into DASH (or similar systems), assigning leads to the right PM/PD/Estimator, and ensuring inspections and Performance Authorizations stay on track
 Critical Data & Documentation
Maintaining accurate job files in project management and TPA systems, processing and reviewing invoices, validating job costs and payroll timecards, documenting job status through detailed DASH notes, and ensuring every project has the paperwork accuracy needed for profitability and compliance
Driving Scheduling & Workflow Coordination
Scheduling job walks, subcontractor activities, and inspections; collaborating with Business Development and Estimators to convert leads; and keeping authorizations and required documentation moving efficiently to support project start times
Supporting Financial & Change Order Processes
Collecting payments, managing change orders and supplements, supporting billing preparation, ensuring documentation is complete, and helping maintain financial accuracy across each active project 
Preparing Meetings & Reporting Insights

Compiling weekly reports, updating agendas for production meetings, reviewing project progress, identifying potential issues, and communicating risks that may impact timelines, budgets, or compliance

Requirements

• Customer Service Mindset – Ability to communicate clearly, professionally, and empathetically with customers navigating stressful situations
• Project Coordination Expertise – Experience in project coordination, claims administration, or a similar administrative role where accuracy, documentation, and workflow management are essential
• Systems & Tech Skills – Proficiency with project management platforms (DASH preferred), financial programs(Sage Intacct), payroll/timecard tools (ADP), and general office software (Microsoft 365 suite)
• Organizational Excellence – Strong time management, multitasking, attention to detail, and ability to keep projects moving under tight deadlines
• Collaborative Focus – Ability to partner with PMs, PDs, Estimators, Business Development, vendors, and customers to maintain seamless operations
• Insurance Claims Knowledge – A basic understanding of the insurance restoration process is a plus, but a willingness to learn is essential
• Education – High school diploma or equivalent required

Responsibilities

• Building Customer Confidence
• Coordinating Project & Claims Intake
• Critical Data & Documentation
• Driving Scheduling & Workflow Coordination
• Supporting Financial & Change Order Processes
• Preparing Meetings & Reporting Insights

Benefits

• Total Rewards Package – Competitive weekly pay with a comprehensive benefits packaging including health, dental, vision, 401(k), PTO, and more
• Career Growth Opportunities – Training, mentorship, and the chance to advance your career while enhancing your skills

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED