Construction Office Coordinator - On-Call

Sealaska/Woocheen Family of Businesses•Juneau, AK

22h

About The Position

A construction office coordinator is primarily responsible for providing clerical and administrative support to the construction team, including tasks like answering phones, scheduling meetings, managing office documents, preparing project paperwork and payroll timecards, maintaining filing systems, data entry, coordinating with vendors, and ensuring the office runs smoothly by handling general office tasks like ordering supplies. This part-time, on-call role will be located in Juneau, AK, only local applicants will be considered.

Requirements

Strong computer skills (Microsoft Office Suite, project management software)
Excellent communication and interpersonal skills
Attention to detail and accuracy
Organizational and time management skills
Ability to work independently and as part of a team
Basic understanding of construction terminology and processes
High school diploma or equivalent, Bachelor’s Degree preferred; however, a combination of education and relevant experience wherein the knowledge, skills and abilities to perform the position’s duties and responsibilities have been adequately demonstrated is acceptable.

Responsibilities

Answering phone calls and directing inquiries
Managing email correspondence
Scheduling meetings and appointments
Maintaining office supplies and ordering as needed
Greeting visitors and managing the reception area
Preparing and distributing project documents (contracts, change orders, purchase orders, subcontracts)
Data entry and updating project spreadsheets
Filing and organizing project documents
Processing invoices and payments
Managing vendor relationships
Preparing meeting agendas and materials
Taking meeting minutes and distributing summaries
Coordinating meeting logistics (location, site meetings)
Copying and printing documents
Preparing reports and presentations
Performs other duties as assigned.