Construction Documentation Specialist - Public Works
About The Position
We’re seeking a proactive and highly organized Construction Documentation Specialist to join our Public Works team in Vancouver, WA. In this critical role, you’ll support multiple Construction Managers by leading the construction documentation effort on local and state owned public works projects. Typical documentation includes tracking RFI’s and submittals, Intent to pay prevailing wages, Affidavit of wages paid, DBE & apprentice goals, pay notes, field acceptance reports, progress meeting minutes, and monthly pay applications. The ideal candidate is detail-oriented, customer service focused, and thrives in a fast-paced, multitasking environment. We offer a comfortable and collaborative work environment. We’re serious about our work – but we’re serious about fun, too. If you're ready to make an impact and grow your career with a collaborative and mission-driven firm, we’d love to connect with you. MacKay Sposito is all about building lasting relationships and strong communities, whether connecting public and private sectors, helping our clients put together a complex mixed-use masterplan development, getting power to a remote rural outpost, or improving a city’s facilities. At our core, we’re committed to honesty, dedication and relationships. These pillars make up the foundation of how we treat our people, and ultimately our clients. We encourage you to ask around about us. Do some digging. We’re confident that you’ll want to learn more. And we look forward to talking with you about a future with MacKay Sposito.
Requirements
- Bachelor’s degree in Business Administration or equivalent experience preferred but not required.
- Minimum of 2 years of experience in LAG project documentation
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Proficiency in project management software (e.g., Microsoft Project, Procore) and Google Office Suite (Docs, Sheets, etc).
- Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.
- Ability to interface effectively and professionally with clients, consultants and the community at large.
- Employment requires passing a pre-employment background check and drug screen.
- As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity employer.
Responsibilities
- Project Delivery: Learn MacKay Sposito’s construction management systems and standards. Partner with construction managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
- Ensure that Local Agency Guidelines (LAG) project documentation requirements are strictly adhered to on federally funded projects
- Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.
- Organize and participate in project meetings, prepare agendas, and take meeting minutes.
- Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.
- Assist in the preparation and tracking of project proposals, scopes, schedules and budgets
- Support the preparation of project billing and invoicing.
Benefits
- Full time employees receive a well rounded benefit package including access to our company sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans.
- We also offer 100% company paid Life Insurance, Short Term Disability, and Long Term Disability coverage.
- Employees are eligible to participate in our company’s 401(k) plan with up to a 4% match.
- Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays and are able to participate in employee ownership offerings.
- MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
101-250 employees
